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File #: 1907-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/6/2017 In control: Technology Committee
On agenda: 7/24/2017 Final action: 7/26/2017
Title: To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. from a State Term Contract for subscription-based communication services; to authorize the expenditure of $81,810.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($81,810.00)
Attachments: 1. GRANICUS ORD 1907-2017 EXP.pdf, 2. Renewal of MCSA0031.pdf, 3. 2_SOLESOURCE_2017.05.15 Granicus GovDelivery Cloud Unique Differentiators.pdf, 4. OH_Columbus_MCSA0031 Proposal_2017JUL10.pdf
Explanation

BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0031, with the current expiration date of June 30, 2019, authorized for the City's use by Ordinance No. 582-87, to provide implementation and setup services, hosting, and maintenance of Communication Cloud, a subscription-based communication service. The coverage term period is one (1) year from the date of a purchase order certified/confirmed by the Columbus City Auditor's Office, at a cost of $81,810.00, which includes a one-time set up fee of $11,340.00 and an annual subscription licensing fee of $70,470.00.

Communication Cloud will become the enterprise non-emergency communications tool for the City of Columbus and has successfully been used by Columbus City Council since 2014. Selecting the system as the enterprise communication tool will allow the City to consolidate existing Communication Cloud (GovDelivery) contracts, allow for the potential integration with the existing Citywide legislation processing system (Granicus Legistar), allow for the Department of Technology to efficiently support and train system users using one enterprise system, and will ease the process of citizen sign-up by consolidating all subscription choices into one portal.
Columbus City Council currently uses this software for their non-emergency communication needs. Approval of this legislation will expand use of the product to the entire city (all City of Columbus departments, divisions, offices, etc.) as an enterprise citywide solution. Due to current use of the product by a City agency, no alternative product was sought. Price was obtained through use of a State Master Cloud Agreement. An open market quote from Granicus was provided at $126,648.60, and compared to the master cloud service agreement quote, which was $81,810.00. A savin...

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