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File #: 1912-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2017 In control: Public Safety Committee
On agenda: 7/24/2017 Final action: 7/26/2017
Title: To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police from an existing universal term contract; to authorize the expenditure of $168,000.00 from the General Fund.; and to declare an emergency. ($168,000.00)
Attachments: 1. Jet Fuel financial string
Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Arrow Energy to purchase jet fuel for the Police Division helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month. The average fuel burn is approximately 25 gallons per hour. This purchase of jet fuel will permit the helicopters to continue full operations through February 2018.

Bid Information: Based on contract FL006349 and purchase agreement #000065, a universal term contract was established with Arrow Energy, Inc.

Contract Compliance No.: CC72167-101020; Vendor is aware that the business is not contract compliant and will have it updated by the time the ordinance is passed.

Emergency Designation: Emergency legislation is requested in order to purchase jet fuel to keep the Division’s fleet of helicopters flying their normal flight hours.

FISCAL IMPACT: $363,000.00 was approved in the Division’s 2017 General Fund Budget. $100,000.00 has already been encumbered in 2017 for the purchase of jet fuel. Total expended or encumbered in 2016 was $125,000.00.

Title

To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police from an existing universal term contract; to authorize the expenditure of $168,000.00 from the General Fund.; and to declare an emergency. ($168,000.00)

Body

WHEREAS, there is a need for the Department of Public Safety, Division of Police, to fly turbine helicopters for the patrol of the airspace for the City of Columbus; and

WHEREAS, a contract was awarded to Arrow Energy, Inc. for the purchase of jet "A" fuel in accordance with the terms and conditions of universal term contract FL006349; and

WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Dep...

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