Explanation
BACKGROUND:
The City Treasurer and other city agencies require armored car services to pick up and deliver deposits on a daily basis. While ordinance 0890-2017 passed on April 17, 2017 authorizing the City Treasurer’s Office to modify its contract for armored car services, under the existent contract, services are unable to be continued by the vendor. As a result, the City Treasurer’s Office sought quotes from three armored car carriers; two carriers responded. As a result of the informal bid process, a waiver of competitive bidding is required.
The Treasurer’s Office wishes to enter into contract with Dunbar Armored, Inc. for the period August 1, 2017 through March 31, 2018 to provide armored car services to the city. During this time, the City Treasurer’s Office intends to develop an RFP in consultation with the Department of Finance and Management, Purchasing Office that will be used as the basis of a universal term contract for all city agencies.
This ordinance is being submitted as an emergency because, without emergency action, safe and secure deliveries of the city’s deposits will be interrupted.
Contract Compliance: Dunbar Armored, Inc. 520675776 expiration 6/26/19
FISCAL IMPACT: Funding for these services is budgeted and available in various agencies’ 2017 appropriations throughout the city.
Title
To authorize and direct the City Treasurer to enter into contract for armored car services with Dunbar Armored, Inc.; to authorize the expenditure of $67,800.00 from various funds within the city; to waive the competitive bidding provisions of City Code; and to declare an emergency. ($67,800.00)
Body
WHEREAS, the City Treasurer solicited informal quotes on June 13, 2017 from three companies for which two quotes were received; and
WHEREAS, as a result of the use of an informal bid process, a bid waiver is required; and
WHEREAS, the City Treasurer's Office wishes to enter into contract with Dunbar Armored Inc. for the period August 1, 2017 through March 31, 2018; and
WHEREAS, as armored car services are necessary to ensure the safe and secure delivery of city deposits, this legislation is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operations of the City in that it is immediately necessary to authorize the City Treasurer to enter into contract and authorize the expenditures with Dunbar Armored, Inc. to ensure the safe and secure delivery of city deposits, for the public health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Treasurer be and is hereby authorized and directed to enter into contract for provision of armored car services with Dunbar Armored, Inc. for the period August 1, 2017 through March 31, 2018.
SECTION 2. That the expenditure of $67,800.00, or so much thereof as may be necessary, is hereby authorized in object class 03 contractual services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Council finds that the best interest of the City is served by waiving, and does hereby waive, the competitive bidding provisions of Chapter 329 of the City Code.
SECTION 5. That for the reasons stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.