Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to modify an agreement with Hansen Banner, LLC. for professional services to upgrade the Columbus Utility Billing System (CUBS). In 1994, the Department of Public Utilities initiated a contract (CT-15918) for software and services related to the Water and Sewer Information Management System (WASIMS) with SCT Utility Systems. Section 12 of the original contract provided for modifications and changes in scope of service. SCT Utility Systems later changed their name to Indus Utility Systems, then to its current name, Hansen Banner.
The agreement was most recently modified by authority of ordinance 2783-2015, passed December 7, 2015, through purchase order PO005833. This modification will provide for additional professional services to upgrade the CUBS system to version 5.0 of the Hansen Banner software. This modification will cover the first phase of the CUBS upgrade project, expected to be completed no later than December 31, 2018. A subsequent modification is expected next year to cover the next phase of the project.
1. Amount of additional funds to be expended: $740,000.00
Original contract amount: $1,186,330.00
Amount of original contract and 29 modifications: $11,673,350.74
This ordinance modification#:30: $740,000.00
Total aggregate contract: $12,413,350.74
2. Reason additional goods/services could not be foreseen:
The need for this modification was known, but the scope of work and associated cost was not known at the time of the last contract modification.
3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since Hansen developed the software for the CUBS system. The company has developed custom software for the City and is the only company who can support these customizations.
4. How cost of modification was determined:
The City and Hansen negotiated the cost of servi...
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