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File #: 1966-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/12/2017 In control: Technology Committee
On agenda: 7/24/2017 Final action: 7/26/2017
Title: To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew an agreement with NextGen Healthcare Information Systems, LLC for hosting and ongoing support of an electronic medical record system in accordance with sole source provisions in the Columbus City Code; to authorize the expenditure of $212,359.84 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($212,359.84)
Attachments: 1. NextGen sole source letter.pdf, 2. Sole Source Form Ord. 1966-2017.pdf, 3. 1966-2017 EXP.pdf, 4. NextGen Quote Doc.pdf
Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew an agreement with NextGen Healthcare Information Systems for hosting and ongoing support of an electronic medical record system. The original agreement (EL016122) was authorized by ordinance 1489-2014, passed July 21, 2014, and included four options to renew for additional one year terms. The agreement was most recently renewed and authorized under the authority of ordinance 1299-2016, passed June 6, 2016 through purchase order PO018543. This ordinance will authorize the third renewal option (year four of a five year agreement) providing service for the period August 1, 2017 to July 31, 2018, at a cost of $212,359.84.

The hosted NextGen system enables the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.

This ordinance also requests approval to continue an agreement with NextGen Healthcare Information Systems, LLC in accordance with sole source procurement provisions of Section 329 of the Columbus City Code as it has been determined that NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software.

FISCAL IMPACT:
In 2015 and 2016, the Department of Technology legislated $177,565.92 and $183,952.56 with NextGen Healthcare Information Systems, LLC for the provisioning, hosting, and ongoing support services of an electronic medical records system utilized by the Columbus Public Health Department. The cost for the 2017 hosting and ongoing support services for the electronic medical records system is $212,359.84. Funds are budgeted and available in the Depart...

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