header-left
File #: 1985-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/13/2017 In control: Technology Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to establish a contract with Hach Company for software maintenance and support on the WIMS system in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $9,355.00 from the Department of Technology, Information Services Operating Fund. ($9,355.00.)
Attachments: 1. 1985-2017 - Quote - OH City of Columbus HACH128744, 2. 1985-2017 - Sole source letter IIM 02-02-17, 3. 1985-2017 - Sole Source Form WIMS - Hach 2017, 4. 1985-2017 EXP

Explanation

 

BACKGROUND:

This legislation authorizes the Director of the Department of Technology on behalf of the Department of Public Utilities, to establish a software maintenance and support contract with Hach Company for the Water Information Management System (WIMS).  The original agreement (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010.  The agreement was most recently renewed by authority of ordinance 1833-2016, passed July 25, 2016, through purchase order PO031658.  This contract will provide maintenance and support for the period October 20, 2017 through October 19, 2018, at a cost of $9,355.00. 

WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced outdated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.

This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus code, Section 329.07. It has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.

FISCAL IMPACT:

In 2015 and 2016, the Department of Technology legislated $8,824.00 and $9,030.00, respectively, with Hach Company for software maintenance and support services. This ordinance will authorize the expenditure of $9,355.00.  Funds are budgeted and identified within the Department of Technology Information Services Operating Fund.

 

CONTRACT COMPLIANCE:

Vendor:   Hach Company                                                 F.I.D/C.C. #: 42-0704420            Expiration Date:  6/17/2018

(DAX Vendor account: 007929)

 

Title

To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to establish a contract with Hach Company for software maintenance and support on the WIMS system in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $9,355.00 from the Department of Technology, Information Services Operating Fund. ($9,355.00.)

 

Body

WHEREAS, the Director of the Department of Technology, on behalf of the Department of Public Utilities, has a need to establish a contract for software maintenance and support with Hach Company to enable the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information and reporting; and

 

WHEREAS, WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically.  The WIMS system has replaced outdated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently; and

 

WHEREAS, this contract provides software maintenance and support on the Water Information Management System (WIMS) and obligates the vendor to provide upgrades, new releases, and technical support for the software licensed to the Department of Public Utilities for a one (1) year term period from October 20, 2017 through October 19, 2018 in the amount of $9,355.00; and

 

WHEREAS, this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities (DPU) to authorize the Director of the Department of Technology (DoT) to establish a contract with Hach Company to provide software maintenance and support on the WIMS system, so as not to negatively impact the operation of the services provided by the Department of Public Utilities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1:  That the Director of the Department of Technology, on behalf of the Department of Public Utilities, is hereby authorized to establish a contract with Hach Company to provide software maintenance and support on the Water Information Management System (WIMS) in the amount of $9,355.00 for a one (1) year term period from October 20, 2017 through October 19, 2018. 

 

SECTION 2:  That the expenditure of $9,355.00, or so much thereof as may be necessary, is hereby authorized to be expended from: (see attachment 1985-2017 EXP):

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 {Electricity} | Amount: $570.65

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 {Water} | Amount: $3,629.74

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 {Sewers & Drains} | Amount: $4,069.43

 

Dept.: 47 | Div.: 47-01 | Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program:CW001 | Section 3: 470104 | Section 4:IS02 | Section 5: IT1311 {Storm water} Amount: $1,085.18

 

SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.

 

SECTION 5: That this contract renewal is established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.

 

SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.