Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with Brown Enterprise Solutions, LLC for Symantec Veritas NetBackup software maintenance and support. The Department of Technology has a need to renew existing software licenses for the Symantec Veritas NetBackup software to continue support for the existing network backup solution. This purchase is to provide continued disaster recovery support.
The original contract for this purchase was procured through the published solicitation SA005990 (via Ord. No. 2391-2015; EL017673 passed October 26, 2015) with Brown Enterprise Solutions, LLC. and could be extended annually for two (2) additional years, subject to mutual agreement and approval. This ordinance/legislation represents the second of the two allowable renewals. The coverage term period is from October 1, 2017 through September 30, 2018, at a cost of $230,220.20.
This ordinance also authorizes the Director of the Department of Technology to renew a contract with Software House International Corp. (SHI), for Veeam maintenance and support. The Department of Technology has a need to renew 92 licenses for Veeam software to allow continued growth in the technology environment. The purchase will also provide for continued movement of virtual server backups to a dedicated solution.
The original contract for this purchase was procured through the published solicitation SA005956 (via Ord. No. 2391-2015; EL017770 passed October 26, 2015) with SHI International Corp. and could be extended annually for two (2) additional years, subject to mutual agreement and approval. This ordinance represents the second of the two allowable renewals. The coverage term period is from December 23, 2017 through December 22, 2018, at a cost of $30,616.68.
The two operating systems and licenses are related and work together with the infrastructure (Network Backup system). The total amount of funding associated with this ordinance is $260,836.88.
FISCAL IMPACT:
In 2015 and 2016, the cost for Veeam and Symantec Netbackup software licensing and/or maintenance and support was $454,563.82 and $305,789.00, respectively. The 2017 total cost of this contract agreement for Veeam and Symantec Netbackup software maintenance and support services is $260,836.88, and is available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: SHI International Corp. ; CC#: 22-3009648; Expiration Date: 8/3/2018
(DAX Vendor Acct. No. #: 001671)
Vendor: Brown Enterprise Solutions, LLC; CC#: 90-0353698; Expiration Date: 1/31/2018
(DAX Vendor Acct. No. #: 010668)
Title
To authorize the Director of the Department of Technology to renew two contracts for related operating systems and licenses, one with SHI International Corporation for Veeam software licensing, maintenance, and support services and the other with Brown Enterprise Solutions, LLC. for Symantec Veritas NetBackup software maintenance and support services; to authorize the total expenditure of $260,836.88 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($260,836.88)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with SHI International Corporation for Veeam software licensing, maintenance, and support services; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for Symantec Netbackup software licensing, maintenance, and support services; and
WHEREAS, the two operating systems and licenses are related and work together within the network backup infrastructure system; and
WHEREAS, the combined total cost of the aforementioned renewals is $260,836.88; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to renew contracts with SHI International Corporation and Brown Enterprise Solutions, LLC for software licensing, maintenance, and support services, for the daily operation of the department, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew the contract with SHI International Corporation for Veeam software licensing, maintenance, and support services for the period from December 23, 2017 through December 22, 2018, and to renew the contract with Brown Enterprise Solutions, LLC for Symantec Netbackup software licensing, maintenance, and support services for the period from October 1, 2017 through September 30, 2018. The combined total cost of this legislation is $260,836.88.
SECTION 2: That the expenditure of $260,836.88, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund (Please see attachment 1994-2017 EXP):
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0102 | Amount: $230,220.20 | {maintenance & support/Netbackup} - Brown Enterprise Solutions, LLC.
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: IT005 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0102 | Amount: $30,616.68 | {maintenance & support/Veeam} - SHI International Corp.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: This ordinance shall take effect and be in force from and after the earliest allowed by law.