Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a planned modification (Mod #4) of an existing professional engineering agreement with URS Corporation Ohio, (a wholly owned subsidiary of AECOM), for the Big Walnut Augmentation / Rickenbacker Interceptor-Lockbourne Subtrunk (BWARI -Lockbourne Subtrunk), CIP 650491-100002. It should be noted that items A through D listed below are additional tasks that were added to the planned modification for engineering services during construction. It was requested that these items be added as a potential construction cost savings measure. The work will be for engineering services during construction as detailed in the Scope of Services document.
This contract modification authorizes the following:
a. Conduct a Value Engineering (VE) study of the project.
b. Make any plan, specification or Geologic Baseline Report (GBR) changes required/recommended from the VE process.
c. Completion of an independent construction cost estimate.
d. Evaluate gravity connection options for Rickenbacker lift station 904 to the future Lockbourne Intermodal Sewer (LIS) subtrunk.
e. Complete the required Permits to Install (PTI) permits.
f. Conduct the first 12 months of engineering services during construction as detailed in the attached scope document.
2. PROJECT MODIFICATION: Amount of additional funds to be expended: $1,437,337.22
2.1 Original Engineering Costs: $3,865,122.72
Engineering Design Services Mod #1: $1,326,630.00
Engineering Design Services Mod #2: $ 623,354.44
Engineering Construction Services Mod #3: $1,104,972.92
Engineering Construction Services Mod #4 (current): $1,437,337.22
TOTAL $8,357,417.30
2.2 Reasons additional goods/services could not be foreseen:
This was a planned and anticipated modification.
2.3 Reason other procurement processes are not used:
Re-bid of the project under the new requirements may result in higher project costs since much of the project history would have to be rediscovered by another consultant. In such a case, we would have significant time delays in acquiring and evaluating the new proposals without significant benefit.
2.4 How cost of modification was determined:
The costs of Mod #4 were determined by negotiations between URS and DOSD.
3. PROJECT TIMELINE: This project is scheduled for 12 months
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
4. Contract Compliance No.: 34-0939859 | MAJ | Exp. 6/1/2019 | Vendor #: 006491
5. Justification For Emergency Designation: Emergency designation is not requested at this time.
6. Economic Impact: This project is to be undertaken as part of the JEDD the City of Columbus entered into with Harrison Township and the Village of Ashville which will allow for the development of the Intermodal Facility and the 936+ acres area surrounding it.
7. FISCAL IMPACT: This ordinance authorizes the transfer within and expenditure of $1,437,337.22 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 6109 and amends the 2017 Capital Improvements Budget to provide sufficient budget authority for this ordinance.
Title
This legislation authorizes the Director of Public Utilities to enter into a planned modification of a professional engineering services agreement with URS Corporation Ohio, (a wholly owned subsidiary of AECOM), for the Big Walnut Augmentation / Rickenbacker Interceptor-Lockbourne Subtrunk; to authorize the transfer within and expenditure of $1,437,337.22 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2017 Capital Improvements Budget to provide sufficient budget authority. ($1,437,337.22)
Body
WHEREAS, Contract No. EL006629 was authorized by Ordinance No. 1894-2006, as passed by Columbus City Council on November 20, 2006 for the purpose of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with URS Corporation for the Lockbourne Intermodal Sewer project; this contract was executed December 12, 2006, and was approved by the City Attorney on December 19, 2006 in the amount of $3,865,122.72; and
WHEREAS, Contract No. EL010919 for $1,326,630.00 was authorized by Ordinance 0879-2010, passed by City Council on July 19, 2012; executed by the Director of Public Utilities on September 14, 2010; and approved by the City Attorney on September 16, 2010; and
WHEREAS, Contract No. EL013642 for $623,354.44 was authorized by Ordinance 2011-2012, passed by City Council on October 15, 2012; executed by the Director of Public Utilities on November 16, 2012; and approved by the City Attorney on November 202 2012; and certified by the City Auditor on November 27, 2012; and
WHEREAS, Contract No. EL017639 for $1,104,972.92 was authorized by Ordinance 1813-2015, passed by City Council on October 15th, 2015; cancelled and reauthorized as PO011351; executed by the Director of Public Utilities on May 23, 2016; approved by the City Attorney on May 24, 2016; and certified by the City Auditor on May 26, 2016; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds up to the amount of $1,437,337.22 from the Sanitary Sewer General Obligation (G.O.) Bond Fund, Bond Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget to provide sufficient budget authority for this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a planned contract modification (Mod #4) of an existing professional engineering agreement with URS Corporation Ohio for the Big Walnut Augmentation / Rickenbacker Interceptor-Lockbourne Subtrunk (BWARI -Lockbourne Subtrunk) at the earliest practical date; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify an existing professional engineering agreement with URS Corporation Ohio, (a wholly owned subsidiary of AECOM), 277 West Nationwide Blvd., Columbus, Ohio 43215 for the Big Walnut Augmentation / Rickenbacker Interceptor-Lockbourne Subtrunk (Mod #4) in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,437,337.22 within the Sanitary Sewer General Obligation Bond Fund 6109, per the account codes in the attachment to this ordinance.
SECTION 3: That the 2017 Capital Improvements Budget Ordinance is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | Change
P650800-100000 | General CA/CI Projects | $684,606 | $0 | (-$684,606)
P650870-116155 | Blueprint W Franklinton Green/ Glenwood | $140,295 | $0 | (-$140,295)
P650876-100000 | Blueprint Clintonville Sump Pump | $589,746 | $0 | (-$589,746)
P650895-100000 | HSTS Elimination Program | $30,889 | $8,197 | (-$22,691)
P650491-100002 | BWARI Lockbourne Subtrunk | $0 | $1,437,338 | (+$1,437,338)
SECTION 4. That the Director is hereby authorized to expend up to $1,437,337.22 within the Sanitary Sewer General Obligation Bond Fund | Fund 6109 | per the account codes in the attachment to this ordinance.
SECTION 5. That the said firm, URS Corporation Ohio, (a wholly owned subsidiary of AECOM), shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.