Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a Construction Administration and Construction Inspection (CA/CI) services contract with PRIME AE Group, Inc. The services for this contract include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. PRIME AE Group, Inc. will perform construction administration/inspection services for Division of Sewerage and Drainage that commence construction during the years 2017 through 2019. The contract will be modified as needed throughout the three (3) year period to include these projects as they go to construction. Projects are located throughout the City of Columbus.
This group of CA/CI projects consists of funding for two Sewerage and Drainage projects and one Stormwater project.
Division of Sewerage and Drainage:
General CA/CI CIP #650800-100000 $ 50,000.00
Blueprint Clintonville Sump Pump Project #2 CIP #650876-110172 $ 349,564.35
Skyline Drive Stormwater Sys. Improvements CIP #610985-100000 $ 419,290.00
Total Expenditure $ 818,854.35
2. BID INFORMATION: The Department of Public Utilities advertised an RFP for Construction Administration / Construction Inspection services on the City’s Vendor Services website. Four (4) proposals were received on November 4, 2016 from: PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering.
The Department of Public Utilities recommends three-year agreements be awarded to each of these firms. This Ordinance will establish initial funding with PRIME AE Group, Inc. for the projects mentioned above.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
3. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Work will be completed within the timeframe established by the individual construction contracts.
4. CONTRACT COMPLIANCE INFO: PRIME AE Group, Inc.: 26-0546656 | ASN | Exp. 10/30/2017 | Vendor #: 002102
5. EMERGENCY DESIGNATION: Is requested at this time.
6. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage / flooding issues.
7. FISCAL IMPACT: FISCAL IMPACT: This ordinance authorizes the transfer within and an expenditure of up to $152,219.37 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; the appropriation, transfer within and expenditure of up to $247,132.23from the Build America Bond Fund, Fund 6113, and the appropriation, transfer, and expenditure of up to $212.75from the Super Build America Bond Fund, Fund 6114 for a total expenditure of $399,564.35 from the Sanitary Bond Funds, Funds 6109, 6113, and 6114; a transfer and expenditure of $419,290.00 within the Stormwater General Obligation Bond Fund 6204; and an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a Construction Administration and Construction Inspection (CA/CI) services agreement with PRIME AE Group, Inc. for three projects; to appropriate, transfer and expend up to $399,564.35 from the Sanitary Sewer Bond Funds; to transfer and expend $419,290.00 within the Stormwater General Obligation Fund; for a total expenditure of $818,854.35; to amend the 2017 Capital Improvements Budget; and to declare an emergency. ($818,854.35)
Body
WHEREAS, the Department of Public Utilities advertised an RFP for Construction Administration / Construction Inspection services on the city’s Vendor Services website; and
WHEREAS, on November 4, 2016, the Department received 4 proposals from: PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering; and
WHEREAS, the Department of Public Utilities recommends three-year agreements be awarded to each of these firms; and
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to authorize the transfer within and an expenditure of up to $152,219.37 from the Sanitary Sewer General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize appropriation, transfer within of $9,420.71, and an expenditure of up to $247, 132.23 from the Build America Bond Fund, Fund 6113
WHEREAS, it is necessary to authorize appropriation, transfer within, and expenditure of up to $212.75from the Super Build America Bond Fund, Fund 6114
WHEREAS, it is necessary to authorize the transfer and expditure of $419,290.00 within the Stormwater General Obligation Bond Fund 6204; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to enter into construction administration and construction inspection (CA/CI) services agreement with PRIME AE Group, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction administration and construction inspection (CA/CI) services agreement with PRIME AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240, to provide construction administration and inspection services for sewer improvement projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate $9,420.71 within the Sanitary Sewer Build America Bond Fund, Fund 6113 and $212.75 within the Sanitary Sewer Super Build America Bond Fund, Fund 6114 as detailed in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer within and expend up to $152,219.37 from the Sanitary Sewer General Obligation Bond Fund 6109, up to $247,132.23 from the Build America Bond Fund, Fund 6113, and up to 212.75 within the Sanitary Sewer Super Build America Bond Fund, Fund 6114 as detailed in the attachment to this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer and expend up to $419,290.00 within the Stormwater General Obligation Bond Fund 6204 as detailed in the attachment to this ordinance.
SECTION 5. That the 2017 Capital Improvements Budget is hereby amended as follows:
FROM:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650009-100002 | Real Time Control - Sewer Sys. Opt. | $835 | $0 | ($-835)
6109 | 650234-100000 | Roof Replacement DPU | $12,277 | $0 | (-$12,277)
6109 | 650261-101000 | WWTF PCM | $77,436 | $0 | (-$77,436)
6109 | 650706-100000 | Lower Olentangy River Ecosystem | $8,200 | $0 | (-$8,200)
6109 | 650745-100008 | 2016 General Construction Contract | $1,213| $0 | (-$1,213)
6109 | 650886-100000 | Scioto Main Sanitary Pump Stations | $44,066 | $0 | (-$44,066)
6109 | 650895-100000 | HSTS Elimination Program | $8,197 | $0 | (-$8,197)
To:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change
6109 | 650800-100000 | General CA/CI | $0 | $50,000 | (+$50,000)
6109 | 650876-110172 | Blueprint Clintonville Sump Pump #2 | $0 | $102,220 | ($102,220)
From:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change
6113 | 650323-100000 | Wastewater Plants Upgrade | $237,650 | $0 | ($-237,650)
6113 | 650690-100000 | Sanitary Sewer Overflow Elimination | $62 | $0 | (-$62)
6113 | 668999-100000 | Unallocated Balance | $9,421 | $0 | (-$9,421)
To:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change
6113 | 650876-110172 | Blueprint Clintonville Sump Pump #2 | $0 | $247,133 | (+$247,133)
FROM:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change
6114 | 669999-100000 | Unallocated Balance | $213 | $0 | (-$213)
To:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change
6114 | 650876-110172 | Blueprint Clintonville Sump Pump #2 | $0 | $213 | (+$213)
FROM:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Change
6204 | 611009-100000 | Terrace Avenue / Broad Street Stormwater System Improvements | $536.819 | $117,529 | (-$419,290)
To:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
6204 | 610985-100000 | Skyline Drive Area Stormwater Improvements | $0 | $419,290 | (+$419,290)
SECTION 6. That the said firm, PRIME AE Group, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and Division of Power.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.