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File #: 1897-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/6/2017 In control: Finance Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Finance and Management Director to enter into three (3) universal term contracts for the option to purchase Specialty Automotive and Equipment Parts and Services with CJM Solutions, LLC, Finley Fire Equipment Company, Inc., and Utility Truck Equipment Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $3.00 from the General Fund. ($3.00)
Attachments: 1. 1897-2017 Sole Source form, 2. Ord 1897-2017 Ordinance Funding Attachment
Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into three (3) contracts for the option to purchase Specialty Automotive and Equipment Parts and Services for Lincoln & Rotary Lift Products and Services, Pierce Manufacturing Parts and Services and Versalift Parts and Services. The Division of Fleet Management will use these contracts to purchase specific and unique vehicle, truck, and equipment parts for City vehicle and equipment repairs not available from any other vendors. Lincoln manufactures fluid distributing systems and other shop equipment, Rotary manufactures vehicle lifts used for repair of vehicles, Pierce manufactures fire equipment and Versalift manufactures bucket trucks. The term of the proposed option contracts would be from November 1, 2017 up to and including October 31, 2020 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties. The following contracts are sole source for these parts and services, as they are the only local distributor and authorized service providers for these specific manufacturers:

Lincoln & Rotary Lift Products and Services:
CJM Solutions, LLC, CC#00583-111038 expires 12/18/2017, All Items, $1.00
Total Estimated Annual Expenditure: $50,000.00

Pierce Manufacturing Parts and Services:
Finley Fire Equipment Company, Inc., CC#16583-103259 expires 6/28/2019, All Items $1.00
Total Estimated Annual Expenditure: $40,000.00

Versalift Parts and Services:
Utility Truck Equipment Inc., CC#CC004562 expires 11/7/2018, All Items $1.00
Total Estimated Annual Expenditure: $25,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.

FISCAL IMPACT: Funding to establish these option contracts are budgeted from the General Fund. Fleet Management and other city agencies will be required to obtain approval to expend from its own appropriations for ...

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