Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Shelly and Sands, Inc. for the final segment of the Camp Chase Trail between Sullivant Avenue and Georgesville Road.
The Camp Chase Trail is one of the city’s most significant regional trails. Development of the trail began 10 years ago, and over 14 miles of trail have been completed. This is the final segment of the trail, and will open the entire 15 miles of the path, from Madison County to the Hilltop community.
The Camp Chase Trail is also the route of the nationally significant Ohio to Erie Trail, connecting Columbus to Cincinnati and Cleveland. This 0.4 mile section of trail will begin along the south side of Sullivant Avenue, from the current end of the trail, to Georgesville Road. Then proceed north, along the east side of Georgesville Road, from Sullivant Avenue to connect back to the trail heading east towards downtown. Improvements will include the addition of curb and gutter, stormwater improvements, and pedestrian/cycling signalization improvements at the crossings of Georgesville Road and Sullivant Avenue.
In March of 2016 the department was awarded grant funding for this project from the Ohio Department of Natural Resources, Clean Ohio Trails Fund in the amount of $430,000.
The costs for this project will be $940,000.00 with a contingency of $94,000.00 and inspection fees of $94,000.00 for a total of $1,128,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on June 13, 2017 and received by the Recreation and Parks Department on June 30, 2017. Bids were received from the following companies:
Company Status Amount
Shelly & Sands (MAJ) $940,000.00
Columbus Asphalt (MAJ) $948,401.41
Strawser Paving (MAJ) $1,092,314.08
After reviewing the proposals that were submitted, it was determined that Shelly & Sands, Inc. was the lowest and most responsive bidder.
Shelly & Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Shelly & Sands, Inc.
1515 Harmon Avenue, Columbus, OH 43216
Jeffrey Schultz, 614-444-5100
31-4351261
Exp. Date: 12/23/17
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may be completed and meet the schedule deadlines that have been imposed by the State of Ohio grant agreement.
Benefits to the Public: The Department has conducted extensive public involvement in the Hilltop and Westgate communities during the past three years to develop the project. Prior legislation by City Council authorized the construction of the central city segment of the Camp Chase Trail, construct the Wilson Road Park Trail Head, and accept a grant from ODNR for this segment’s construction.
Area(s) Affected:
Planning Area 15 - Hilltop, Westgate, Georgian Heights, Lincoln Park West
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by connecting the neighborhoods to the regional trail network are in the city’s underserved areas, improves active transportation alternatives, improving the environmental health of the city, and improving access to parks, employment centers, community centers, retail, and attractions.
Fiscal Impact: The Director of Recreation and Parks was authorized to accept a grant in the amount of $430,000.00 and enter into a contract with the Ohio Department of Natural Resources per Ordinance No. 1537-2016. $430,000.00 in grant funds is budgeted and available in the Recreation and Parks Grant Fund 2283. 1537-2016 also authorized a grant match in the amount of $135,550.00 from the Recreation and Parks Voted Bond Fund 7702. This ordinance will authorize additional funding for this project, in the amount of $562,450.00, from the Recreation and Parks Voted Bond Fund 7702 and Street and Highways General Obligations Bond Fund 7704. A total of $1,128,000.00 is budgeted and available in the Funds noted herein to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Shelly and Sands, Inc. for construction of the final segment of the Camp Chase Trail between Sullivant Avenue and Georgesville Road; to amend the 2017 Capital Improvements Budget; to authorize the expenditure of $1,128,000.00; and to declare an emergency. ($1,128,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with Shelly and Sands, Inc. for construction of the final segment of the Camp Chase Trail between Sullivant Avenue and Georgesville Road; and
WHEREAS, it is necessary to authorize the transfer of $562,450.00 or so much thereof as may be needed, between projects within the Recreation and Parks Bond Fund 7702 and Streets and Highways General Obligations Bond Fund 7704; and
WHEREAS, it is necessary to amend the 2017 Capital Improvements Budget; and
WHEREAS, it is necessary to authorize the expenditure of $1,128,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that work may be completed and meet the schedule deadlines that have been imposed by the State of Ohio grant agreement.; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Shelly and Sands, Inc. for construction of the final segment of the Camp Chase Trail between Sullivant Avenue and Georgesville Road.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $562,450.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 and Streets and Highways General Obligations Bond Fund 7704 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P510305-100000; Greenways - Big Run Trail; $177,187 (Voted Carryover)
Fund 7702; P510307-100000; Greenways - Camp Chase Trail; $183,000 (Voted Carryover)
Fund 7702: P510307-100001; Greenways - Camp Chase Trail - Sullivant to Georgesville; $0 (Voted Carryover)
Fund 7702; P510316-201602; Greenways - Trail Safety; $87,661 (Voted Carryover)
Fund 7702; P510316-201603; Greenways - Confluence Improvements; $73,646 (Voted Carryover)
Fund 7704; P540002-100080; Bikeway Development-Sullivant - Georgesville Camp Chase Trail Connector; $0 (Voted Carryover)
Fund 7704; P540007-100000; Traffic Signal Installation - General Engineering; $761,853 (Voted Carryover)
AMENDED TO:
Fund 7702; P510305-100000; Greenways - Big Run Trail; $0 (Voted Carryover)
Fund 7702; P510307-100000; Greenways - Camp Chase Trail; $0 (Voted Carryover)
Fund 7702: P510307-100001; Greenways - Camp Chase Trail - Sullivant to Georgesville; $483,598 (Voted Carryover)
Fund 7702; P510316-201602; Greenways - Trail Safety; $37,896 (Voted Carryover)
Fund 7702; P510316-201603; Greenways - Confluence Improvements; $0 (Voted Carryover)
Fund 7704; P540002-100080; Bikeway Development-Sullivant - Georgesville Camp Chase Trail Connector; $78,852 (Voted Carryover)
Fund 7704; P540007-100000; Traffic Signal Installation - General Engineering; $683,001 (Voted Carryover)
SECTION 7. That for the purpose stated in Section 1, the expenditure of $1,128,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283, Recreation and Parks Voted Bond Fund 7702 and Streets and Highways General Obligations Bond Fund 7704 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.