Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Lightle Enterprises of Ohio, LLC for the purchase of Variable Message Signs. The equipment will be used by the Department of Public Utilities, Division of Water for traffic control during repairs of water main breaks.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ005879). Forty-one (41) bidders were solicited and one (1) bid was received and opened on June 29, 2017. After a review of the bid, the Division of Water recommends an award be made for all items to Lightle Enterprises of Ohio, LLC in the amount of $26,700.00 as the only responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Lightle Enterprises of Ohio, LLC Vendor#001505 CC# 20-8135704, expires 7/20/17
FISCAL IMPACT: $26,700.00 is required for this purchase.
$0.00 was expended in 2016.
$0.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with Lightle Enterprises of Ohio, LLC for the purchase of Variable Message Signs, for the Division of Water; and to authorize the expenditure of $26,700.00 from the Water Operating Fund. ($26,700.00)
Body
WHEREAS, the Purchasing Office opened formal bids on June 29, 2017 for the purchase of Variable Message Signs for the Division of Water; and
WHEREAS, the Division of Water recommends an award be made to the only responsive and responsible and best bidder, Lightle Enterprises of Ohio, LLC ; and
WHEREAS, the Variable Message Signs will be used by the Division of Water for traffic control during repairs of water main breaks; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Lightle Enterprises of Ohio, LLC in accordance with the terms, conditions and specifications of Solicitation Number: RFQ005879 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Lightle Enterprises of Ohio, LLC, 21 W. Walnut Street, PO Box 329, Frankfort, OH 45628 for the purchase of Variable Message Signs for the Division of Water, in accordance with RFQ005879 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $26,700.00 or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.