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File #: 1968-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/12/2017 In control: Finance Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase Irrigation Parts with Site One Landscape Supply, LLC.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Attachments: 1. 1968-2017
Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Irrigation Parts. The Department of Recreation and Parks are the sole user. Irrigation Parts are used on irrigation systems throughout the City’s Golf Courses, Parks, Nurseries and Athletic Fields. The term of the proposed option contract would be approximately two years, expiring August 31, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 15, 2017.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ005575). Twenty-six (26) bids were solicited. Two (2) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

Site One Landscape Supply, LLC., CC# CC007380 expires 6/13/2019, all items $1.00
Total Estimated Annual Expenditure: $30,000, Department of Recreation and Parks, the sole user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purchase Irrigation Parts with Site One Landscape Supply, LLC.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).

Body

WHEREAS, the Irrigation Parts UTC will provide for the purchase of replacement irrigation parts for the Department of Recreation and Parks needed throughout the City; and

WHEREAS, t...

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