Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Fields Excavating, Inc. for the Clintonville Neighborhood Stormwater System Improvements Phase 2 Project in an amount up to $1,844,277.29. This project consists of the construction of improvements to the existing stormwater conveyance system. The work will take place within the Clintonville planning area at seven locations: Stanton Ave., Schreyer Place., Delhi Ave., Oakland Park Ave., North Broadway Ln., Longview Ave and Dominion Blvd.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project involves improvements to the existing stormwater conveyance system to mitigate street and yard flooding, and reduce roadside drainage problems within the City of Columbus.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened ten bids on June 21, 2017:
1. Fields Excavating, Inc. $1,844,277.29
2. J. Conie & Sons Construction Co. $2,146,854.12
3. Double Z Construction Co. $2,303,962.20
Fields Excavating’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $1,844,277.29. Their Contract Compliance Number is 31-1451322 (expires 9/6/18, Majority) and their DAX Vendor No. is 005416. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Fields Excavating, Inc.
4. PRE-QUALIFICATION STATUS: Fields Excavating, Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
5. EMERGENCY DESIGNATION: Emergency action is requested in order to meet the project timeline and deliverables schedule.
6. FISCAL IMPACT: There is sufficient funding and authority within the Storm Sewer Bond Fund 6204 for this expenditure.
Title
To authorize the Director of Public Utilities to execute a construction contract with Fields Excavating, Inc. for the Clintonville Neighborhood Stormwater System Improvements Phase 2 Project; to authorize an expenditure of up to $1,844,277.29 within the Storm Sewer Bonds Fund; and to declare an emergency. ($1,844,277.29)
Body
WHEREAS, three (3) bids for the Clintonville Neighborhood Stormwater System Improvements Phase 2 Project were received and publicly opened in the offices of the Director of Public Utilities on June 21, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Field Excavating, Inc. in the amount of $1,844,277.29; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into contract for the said project; and
WHEREAS, it is necessary to authorize an expenditure within the Storm Sewer Bonds Fund 6204; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to enter into a construction contract with Fields Excavating, Inc. for the Clintonville Neighborhood Stormwater System Improvements Phase 2 Project in order to meet project timelines and deliverables, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to award and execute a contract for the Clintonville Neighborhood Stormwater System Improvements Phase 2 Project CIP 610786-100000 with Fields Excavating, Inc. 177 Township Rd. 191, Kitts Hill, OH 45645; in an amount up to $1,844,277.29; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Directors of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $1,844,277.29 or so much thereof as may be needed, is hereby authorized in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.