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File #: 1993-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/13/2017 In control: Finance Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Finance and Management Director to enter into one Universal Term Contract for the option to purchase Patrol Mountain Bicycles, associated accessories and parts with Volcanic Manufacturing, LLC, d.b.a. Volcanic Bikes; to waive provisions of the City Code related to competitive bidding, to authorize the expenditure of one dollar ($1.00) to establish the contract from the General Fund ($1.00); and to declare an emergency.
Attachments: 1. Funding Form - Ord. 1993-2017, 2. Waiver Form - Ord. 1993-2017
Explanation

Background: This ordinance is for the option to establish one (1) UTC contract for Patrol Mountain Bicycles, associated accessories and replacement parts to be used by the Columbus Division of Police in their daily policing operations. The term of the proposed option contract is through December 31, 2021, with an option to extend for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on April 27, 2017.

The Purchasing Office advertised and solicited proposals (RFQ005073). An RFP process was utilized for the procurement of goods so that the Division of Police could evaluate different products and make a best value type decision. One (1) proposal was received.

The Purchasing Office is recommending award to the responsive, responsible, and best bidder as follows:

Volcanic Manufacturing LLC d.b.a Volcanic Bikes: CC# 017250; Expires: 4/24/19
Total Estimated Annual Expenditure: $75,000.00

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

This ordinance is being submitted as emergency legislation as no current contract exist and a contract is needed so Patrol Mountain Bicycles specifically manufactured for use in Policing duties can be purchased from the company named herein.


Title

To authorize the Finance and Management Director to enter into one Universal Term Contract for the option to purchase Patrol Mountain Bicycles, associated accessories and parts with Volcanic Manufacturing, LLC, d.b.a. Volcanic Bikes; to waive provisions of the City Code related to competitive bidding, to authorize th...

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