Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Resource International, Inc. for the Holton Park and Eureka Avenue Green Infrastructure Stormwater Improvements Project, in an amount up to $291,005.80, for the Division of Sewerage and Drainage. This agreement will provide the detailed design, specifications, contract documents, and other reports required for the construction of the Holton Park and Eureka Ave Green Infrastructure Improvements Project. The scope of work for this project is to perform all the requisite investigation, evaluation, formulation and design work to prepare construction documents for the improvement of water quantity and water quality within the project area(s) using green solutions. The City envisions the project shall focus on providing positive treatment of stormwater with Green Infrastructure (GI) prior to its discharge into storm sewers.
1.1 Project Description / Description of Work:
This project will design and construct green infrastructure on a vacant parcel along the N. Eureka Ave corridor as well as at the Holton Park site in an effort to provide the water quality treatment for CIP 611009 - Terrace/Broad Stormwater System Improvements.
The project will require coordination with all stakeholders within the region including but not limited to: Ohio EPA, City of Columbus Department of Public Service, City of Columbus Recreation and Parks Department, City of Columbus Department of Public Utilities, and Franklin County. The consultant shall coordinate and attend public information meetings as required.
1.2 Project Timeline and Modifications:
Design is planned to start in November 2017 with expected completion in November 2019.
The Construction Phase of this project is planned to start in 2020 with completion anticipated in 2022.
1.3 Estimate full cost for this project:
Original Engineering Contract $291,005.80
Planned Engineering Contract Modification $200,000.00
TOTAL Engineering Costs $491,005.60
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2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will allow the City to install more regional facilities as opposed to more scattered rain gardens in the area. While both would meet the water quality requirements, by constructing regional features, the cost of operation and maintenance is greatly reduced, achieving higher treatment levels and there will be more of a leave-behind for the neighborhood in the form of improved park facilities as well as pocket parks within the neighborhood.
3.0 BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Understanding of the Project, 2. Environmentally Preferable, 3. Past Performance, 4. Local Workforce, 5. Project Manager, and 6. Project Staff.
On May 26, 2017, the Department received seven (7) proposals from: Resource International, Inc, GS&P/Ohio, Inc., E.P. Ferris, RA Consultants, Hazen and Sawyer, GPD Group, and Columbus Engineering.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommended that the contract be awarded to Resource International, Inc.
The Contract Compliance Number for Resource International, Inc. is 31-0669793 (expires 5/30/2020, F1, DAX No. 004197).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
4.0 FISCAL IMPACT: There are sufficient funds in the Storm Recovery Zone Super BAB Fund 6202 for this expenditure; however, a transfer within the fund and an amendment to the 2017 Capital Improvements Budget is necessary.
5.0 EMERGENCY DESIGNATION: Emergency action is requested in order to meet the project timeline and deliverables schedule.
Title
To authorize the Director of Public Utilities to enter into an agreement with Resource International, Inc., for professional engineering services for the Holton Park and Eureka Avenue Green Infrastructure Stormwater Improvements Project; for the Division of Sewerage and Drainage; to authorize a transfer within and an expenditure of up to $291,005.80 from the Storm Water Recovery Zone Super BAB Fund; to authorize an amendment to the 2017 Capital Improvements Budget; and to declare an emergency. ($291,005.80)
Body
WHEREAS, seven (7) proposals for professional engineering services for the Holton Park and Eureka Avenue Green Infrastructure Stormwater Improvements Project were received by the Department of Public Utilities on May 26, 2017; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Resource International, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer within and an expenditure of up to $291,005.80 from the Storm Water Recovery Zone Super BAB Fund 6202, for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to enter into a an engineering agreement with Resource International, Inc. for the Holton Park and Eureka Avenue Green Infrastructure Stormwater Improvements Project, in order to meet project timelines and deliverables, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio 43231; for the Holton Park and Eureka Avenue Green Infrastructure Stormwater Improvements Project 611030-100000; for an expenditure up to $291,005.80 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities is hereby authorized to transfer within and expend up to $291,005.80 from the Storm Recovery Zone Super BAB Fund 6202 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended as follows:
Fund # |Project ID | Project Name | Current Authority | Revised Authority | Change
6202 | 610704-100000 | Linden Area Wide Storm System Impv.| $650,245 | $359,239 | -$291,006 (carryover)
6202 | 611030-100000 | Holton Park and Eureka Avenue Green Infrastructure Stormwater Impv. | $0 | $291,006 | +$291,006 (carryover)
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.