Explanation
This legislation will authorize the City Auditor to enter into contract for professional auditing services for the audits of six of the City's sub-grantees having a total of eleven contracts, totaling approximately $906,019.00. The sub-grantee contracts are funded from various federal, state, and city revenues. Audit costs for these contracts will be $31,740.00.
On July 13, 2017, after publicly advertising for such, one proposal was received. After review of said proposal, the firm of Premier Accounting Solutions, Inc., Certified Public Accountants was chosen to perform the aforementioned audits. The EEO number for said vendor is 030398447.
Emergency approval is being requested to provide the audits described above at the earliest possible time, thereby ensuring financial data reporting.
FISCAL IMPACT:
The funds for these auditing services are presently budgeted in the City Auditor's general fund operating budget.
Title
To authorize and direct the City Auditor to enter into contract for professional auditing services with Premier Accounting Solutions, Inc.; to authorize the expenditure of $31,740.00 from the general fund; and to declare an emergency. ($31,740.00)
Body
WHEREAS, the City of Columbus performs numerous social services via third party contractors; and
WHEREAS, these services are funded by federal, state and city funds, and at times a combination thereof; and
WHEREAS, for the period ended June 30, 2017, there are 6 agencies administering 11 city contracts totaling in excess of $906,019; and
WHEREAS, the City Auditor publicly advertised for professional auditing services of sub-recipients of the City's grants, and
WHEREAS, the City does not now, nor has it ever, maintained the quantity of staff necessary to perform such audits, and
WHEREAS, these services are required annually and will be required annually in the future, and
WHEREAS, the City Auditor believes contracting for these services is most effective for the City, and
WHEREAS, an emergency exists in the usual daily operation of the City Auditor's office in that it is immediately necessary to authorize the City Auditor to enter into contract with Premier Accounting Solutions, Inc., to provide audit services in the most timely and accurate manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor, be and hereby is, authorized and directed to enter into contract for professional auditing services with the firm of Premier Accounting Solutions, Inc.
SECTION 2. That Premier Accounting Solutions, Inc. will audit 6 of the City's subgrantees having a total of 11 contracts, totaling approximately $906,019.00. The sub-grantee contracts are funded from the various federal, state, and city revenues.
SECTION 3. That the expenditure of $31,740.00 or as much thereof may be necessary, be authorized from the General Fund for the purpose of engaging one (1) certified public accounting firm to perform such audits, according to the account codes in the attachment.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.