Explanation
The City of Columbus Department of Public Safety, Division of Police requests that the Finance and Management Director issue purchase orders to Galls, LLC., to process invoices for uniforms received by the Division of Police for orders in 2016 that were inadvertently ordered without going through the new purchasing system. Due to the change in the City's accounting system in 2016, the method of ordering goods and services had to conform with the new system. However, the Division of Police inadvertently made orders using the old system and therefore cannot make payments using the new Purchasing system. This ordinance is to authorize the Finance and Management Director to use funds previously encumbered for Police uniform purchases to create a purchase order to Galls LLC.
This ordinance is a one-time authorization to correct the inadvertent purchase of police uniforms and uniform parts.
The Division’s personnel are auditing approximately 400 invoices to make sure all items were received and the invoice amounts are correct; therefore at the present time there is not a final amount that can be determined and included in this ordinance.
EMERGENCY DESIGNATION: Emergency legislation is requested so that purchase orders can be issued to pay the vendor for these outstanding invoices before Council recess.
FISCAL IMPACT: Prior year funds are available on an ACPR that was issued in 2016 for uniforms; therefore, there will be no fiscal impact on current General Fund Appropriations.
Title
To authorize the Finance and Management Director to issue purchase orders to Galls LLC., for past due invoices for uniforms ordered without a purchase order; and to declare an emergency ($0.00)
Body
WHEREAS, the Division of Police ordered and received uniforms in 2016 and 2017 without issuing purchase orders for replacement and emergency orders as requested by police personnel; and
WHEREAS, purchase orders are needed to pay past due invoices to the vendor; and
WHEREAS, ACPR000711 is available to create purchase orders in order to process invoices that are past due; and
WHEREAS, the Division of Police is requesting the Finance and Management Director to issue purchase orders from the 2016 ACPR in order to pay these invoices; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that it is immediately necessary to issue purchase orders to process past due invoices thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to issue purchase orders to Galls, LLC., in order to pay past due invoices.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.