Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a planned modification (Mod#1) for professional services with Arcadis, Inc. in the amount of $165,000.00 for the continued development and update of cost of service studies; comprehensive rates, fee, and charge analysis; and general financial analysis services for the Director’s Office - Fiscal Section of the Department of Public Utilities.
The scope of work for this modification will provide for completion of the costs of service studies for the Division of Water, the Division of Sewerage and Drainage, and the Division of Power, in addition to other tasks outlined in the original scope of services. This modification is in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications.
This ordinance authorizes an expenditure of $165,000.00 from the Power Operating Fund, Water Operating Fund, Sewer Operating Fund, and the Stormwater Operating Fund, for a total expenditure of up to $330,000.00.
2. MODIFICATION:
Amount of additional funds to be expended: $165,000.00 (Total Expenditure)
$10,065.00 from the Division of Power Operating Fund
$64,020.00 from the Division of Water Operating Funds
$71,775.00 from the Division of Sewerage and Drainage Sanitary Operating Fund
$19,140.00 from the Division of Sewerage and Drainage Stormwater Operating Fund
2.1 Original Contract (PO040755) $165,000.00
Modification #1 (Current) $165,000.00
Modification #2 (Future) $165,000.00
Total $495,000.00
2.2 Reasons additional goods/services could not be foreseen:
The need for additional funds was known at the time of initial contract. This is a planned contract modification.
2.3 Reason other procurement processes are not used:
This is a planned modification to provide professional services for the development and update of cost of service studies; comprehensive rates, fee, and charge analysis; and general financial analysis services.
2.4 How cost of modification was determined:
The costs of modification #1 were based on planned modification amounts estimated at the time of contract execution.
3. TIMELINE: Professional services (financial) as needed.
4. Contract Compliance No: The Contract Compliance Number for Arcadis U.S., Inc. is 57-0373224, certification number (CC73224-122749) (expires 5/18/2019, Majority).
5. EMERGENCY DESIGNATION: Emergency action is NOT requested at this time.
6. ECONOMIC IMPACT: This project will provide professional services and updates to the Department's cost of service studies; provide comprehensive rate, fee, and charge analysis; and provide as needed general financial analysis services.
7. Fiscal Impact: $165,000.00 in funds for this expenditure are budgeted within the Division of Water Operating Fund, Sanitary Sewer Operating Fund, Stormwater Operating Fund, and Power Operating Fund.
Title
To authorize the Director of Public Utilities to enter into a planned modification for professional services with Arcadis U.S., Inc. for cost of service studies and general financial analysis services; to authorize the expenditure of $10,065.00 from the Power Operating Fund, $64,020.00 from the Water Operating Fund, $71,775.00 from the Sewer Operating Fund, and $19,140.00 from the Stormwater Operating Fund. ($165,000.00)
Body
WHEREAS, Contract No. PO040755 for professional services with Arcadis U.S., Inc. for cost of service studies and general financial analysis services was authorized by Ordinance No. 2487-2016, passed by the Columbus City Council on October 24, 2016; and
WHEREAS, it is necessary to authorize a planned modification (Mod#1) of the Professional Services agreement with Arcadis U.S. Inc. for the Division of Power, the Division of Water, the Division of Sewerage and Drainage; and Stormwater Division; and
WHEREAS, this modification is in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into a planned modification for professional services with Arcadis U.S., Inc.; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a modification to a professional services agreement for cost of service studies and general financial services, with Arcadis U.S., Inc. 100 E Campus View Blvd Suite 200, Columbus, OH 43235-1447; in the amount of $165,000.00; in accordance with the terms and conditions of the contract on file in the Director's Office.
SECTION 2. The said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this modification is in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications.
SECTION 4. That the expenditure of $165,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.