Explanation
This legislation authorizes the Director of Public Utilities to modify, increase and extend the contract with Synagro Central, LLC for the purpose of providing Liquid Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage. This contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The work generally shall include: the agronomic land application of up to 10% Total Solids (TS) liquid biosolids, tank pumping and cleaning services, and the transport of 25% TS dewatered biosolids cake. The Contractor is responsible for professional management of the Liquid Land Application of Biosolids with Regional Storage program, which generally includes preparing site authorization requests, samples, daily activity reports, weekly progress reports, invoices and submitting this information to the City’s Project Manager. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
The Department of Public Utilities solicited Requests for Proposals (RFP) in accordance with the relevant provisions of City Code Chapter 329 (Solicitation SA003857) relating to professional service contracts. Two hundred forty-seven (247) vendors (220 MAJ, 3 MBR, 13 M1A, 10 F1, 1 AS1) were solicited and two proposals (2 MAJ) were received and opened on April 15, 2011. Discussions and negotiations with the selected firm resulted in the award of the contract to Synagro Central, LLC.
The original contract was in effect for one (1) year to and including August 4, 2016. The contract language allows for the Department of Public Utilities to extend the contract for nine (9) additional years, on a year to year basis upon mutual agreement and budgeted funds. This proposed modification is the 3rd year of the contract. The contract will be extended through August 4, 2018.
SUPPLIER: Synagro Central LLC (76-0612568), (DAX Vendor #010213) Expires June 22, 2019
Synagro Central LLC does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 3 is $800,000.00. Total contract amount including this modification is $2,451,108.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $800,000.00 is budgeted and needed for this purchase.
$750,886.89 was spent in 2016
$403,136.33 was spent in 2015
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in that it is immediately necessary to authorize the Director of Public Utilities to modify, increase and extend the current contract for Liquid Land Application of Biosolids with Regional Storage Services with Synagro Central, LLC to provide for the continuation of service of applying sewage sludge for agricultural purposes without interruption. This contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility.
Title
To authorize the Director of Public Utilities to enter into a planned modification with Synagro Central, LLC to provide for the Liquid Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage, to authorize the expenditure of $800,000.00 from the Sewerage System Operating Fund, and to declare an emergency. ($800,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Synagro Central, LLC for the purpose of providing Liquid Land Application of Biosolids with Regional Storage Services for the Division of Sewerage and Drainage, and
WHEREAS, this contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility, and
WHEREAS, the term of this contract was for the period of one (1) year from the date of execution by the City of Columbus. The contract specifications allow for nine (9) one (1) year extensions on a year to year basis with funds being reviewed and approved for each subsequent year of the ten (10) year contract. This contract shall not automatically renew. The parties agree that the City’s obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor, and
WHEREAS, the Department of Public Utilities wishes to modify, increase and extend EL017367 with Synagro Central, LLC for Liquid Land Application of Biosolids with Regional Storage Services to provide funding necessary for 2017 for the Division of Sewerage and Drainage and to extend the contract through August 4, 2018, and
WHEREAS, the vendor has agreed to modify, increase and extend EL017367 at current prices and conditions, and it is in the best interest of the City of Columbus to exercise this option, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to authorize the Director of Public Utilities to modify, increase and extend the current contract for Liquid Land Application of Biosolids with Regional Storage Services with Synagro Central, LLC to provide for the continuation of service of applying sewage sludge for agricultural purposes without interruption; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify, increase and extend contract No. EL017367 with Synagro Central, LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220, for Liquid Land Application of Biosolids with Regional Storage Services for the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 3 is ADD $800,000.00. Total contract amount including this modification is $2,451,108.00. The contract will be extended through and including August 4, 2018.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That this modification is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications.
SECTION 4. That the expenditure of $800,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewer System Operating Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.