Explanation
BACKGROUND: This ordinance authorizes the Finance & Management Director to issue a purchase order for the Division of Police in the amount of $245,000.00 with Cellco Partnership dba Verizon Wireless for wireless voice, data, GPS, and modem services and equipment. The Division is in need of wireless data communication services for the Division of Police from an existing State of Ohio Term Contract with Cellco Partnership dba Verizon Wireless. The Division of Police has a need to purchase wireless communications devices and services for use in Patrol Cruisers response data collection and transmission. This purchase by the City of Columbus from a State of Ohio contract is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities. The Division of Police needs increased cellular connection for response vehicles in some parts of the City in order to minimize any potential data disruptions for the computer aided dispatch system's mobile computers. There is an immediate need to issue funding for this contract for the purpose of providing wireless communication services.
Bid Information: A State of Ohio Term Contract exists for this purchase.
Contract Compliance: Cellco Partnership dba Verizon Wireless #223372889 cc expired 3/20/2017; however Cellco will be contract compliance before the purchase order is established.
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate funding needed for the continuation of wireless communication services.
FISCAL IMPACT: This ordinance authorizes an expenditure of $245,000.00 from the General Fund for the current wireless communication service contract. A total of $100,000 has already been encumbered and/or spent from this year's appropriation. The Division of Police budgeted $405,400.00 from the 2017 General Fund operating budget for this purpose. Funding exists in the Division of Police’s General Fund Budget for these services. In 2016, the Division spent or encumbered $350,000.00. In 2015, the Division spent or encumbered $315,000.00. In 2014, the Division spent or encumbered $476,786.08.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for wireless data communication and cellular services for the Division of Police from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Cellco Partnership dba Verizon Wireless, to authorize the expenditure of $245,000.00 from the General Fund; and to declare an emergency. ($245,000.00)
Body
WHEREAS, the Division of Police needs to purchase wireless data communications and cellular services; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is necessary to purchase said services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of wireless data communication and cellular services for the Division of Police in accordance with the existing state of Ohio Term Contract established by the State of Ohio Purchasing Office with Verizon Wireless, the purchase from which is authorized by Ord. 582-87.
SECTION 2. That the expenditure of $245,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund in object class 03 contractual services per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.