Explanation
BACKGROUND
The purpose of this ordinance is to authorize a purchase of Patrol Mountain Bicycles, associated accessories, and parts from Volcanic Manufacturing LLC (dba Volcanic Bikes) for the Division of Police in the amount of $110,000. Select patrol officers in the Division of Police use these bicycles that are specifically designed for law enforcement. The funding provided in the ordinance will provide for forty (40) Patrol Mountain Bicycles, as well as accessories and replacement parts. This ordinance authorizes the expenditure of $110,000 within the Public Safety Initiatives Fund for this equipment.
BID INFORMATION: A Universal Term Contract exists, established by the Purchasing Office with Volcanic Manufacturing LLC (dba Volcanic Bikes), for these purchases. Volcanic Manufacturing LLC (dba Volcanic Bikes) is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
CONTRACT COMPLIANCE: Volcanic Manufacturing LLC (dba Volcanic Bikes) - (C.C. #017250; expires 04/24/2019).
EMERGENCY DESIGNATION: Emergency action is requested to ensure that the Columbus Division of Police is equipped with the sufficient number of bicycles specifically designed for law enforcement use to protect the health, safety, and welfare of the residents of Columbus.
FISCAL IMPACT: Total cost of the contract is $110,000.00 and is available in the 2017 budget within the Public Safety Initiative subfund, fund 1000, subfund 100016. This ordinance is contingent on the passage of Ordinance #1993-2017.
Title
To authorize and direct the Finance and Management Director to issue a purchase order and associate all General Budget Reservations to Volcanic Manufacturing LLC (dba Volcanic Bikes) for the purchase of Patrol Mountain Bicycles, associated accessories, and replacement parts for the Division of Police, to authorize an appropriation and expenditure of $110,000.00 within the Public Safety Initiative Fund, and to declare an emergency. ($110,000.00)
Body
WHEREAS, the Columbus Division of Police utilizes specialized bicycles to carry out vital patrolling duties; and,
WHEREAS, the Division of Police has a need for additional bicycles, associated accessories, and replacement parts; and,
WHEREAS, $110,000.00 is available in the Public Safety Initiatives Fund for the expenditure to provide for these supplies; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is necessary to purchase these bicycles so vital policing duties can be performed and for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to issue a purchase order and associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Patrol Mountain Bicycles, associated accessories, and replacement parts from Volcanic Manufacturing LLC (dba Volcanic Bikes) for the Division of Police.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate $110,000.00 in the Public Safety Initiatives subfund, fund 1000, subfund 100016, to the Department of Public Safety per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $110,000.00, or so much thereof as may be necessary, is hereby authorized in the Public Safety Initiatives Fund, fund 1000, subfund 100016, in object class 02 (Materials and Supplies), per the account codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.