City of Columbus - File #: 1984-2017

• File #: 1984-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/13/2017
• In control: Finance Committee
• On agenda: 7/31/2017
• Final action: 8/3/2017
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders for vehicle rental services with Enterprise Holdings, Inc. in accordance with the terms and conditions of State of Ohio Cooperative Contracts; to authorize the expenditure of $60,000.00 from the Fleet Management Operating Fund; and to declare an emergency ($60,000.00).

Date	Ver.	Action By	Action	Result
8/3/2017	1	ACTING CITY CLERK	Attest
8/2/2017	1	MAYOR	Signed
7/31/2017	1	COUNCIL PRESIDENT	Signed
7/31/2017	1	Columbus City Council	Approved	Pass

Explanation

Background: This legislation authorizes the Finance and Management Director to issue purchase orders, on behalf of the Fleet Management Division, with Enterprise Holdings Inc. for the rental of vehicles on behalf of City Departments, through a State of Ohio cooperative contract.

Ordinance 0966-2017 authorized the Finance and Management Director to issue purchase orders for the rental of passenger vans and covert vehicles for use by City Departments from the Universal Term Contract (UTC) established by the City of Columbus Purchasing Office with Enterprise Holdings Inc. After the passage of this ordinance, Enterprise Holdings Inc. entered into a State of Ohio cooperative contract, RS901517. The pricing of the State of Ohio cooperative contract is lower than that of the Universal Term Contract, which is more beneficial to the City.

Due to the significant difference in pricing, this ordinance authorizes the Finance and Management Director to issue purchase orders with Enterprise Holdings, Inc. for the rental of vehicles in accordance with the terms and conditions of State Term contracts with Enterprise Holdings, Inc. Ordinance #582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts. The State of Ohio cooperative contract RS901517 with Enterprise Holdings, Inc. expires 10/19/18.

The UTC pricing will be in place for all expenditures during the period of June 15, 2017 through July 15, 2017. After this period the State of Ohio cooperative contract pricing will be used. The remaining dollars appropriated in accordance with Ordinance 0966-2017 will be cancelled.

Fiscal Impact: This legislation authorizes an expenditure of $60,000.00 from the Fleet Management Operating Fund with Enterprise Holdings Inc. for the rental of passenger vans and covert vehicles for use by City Departments. The Fleet Management Division budgeted $100,000.00 within the Fleet Operating Fund for vehicle re...