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File #: 2068-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/19/2017 In control: Finance Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase ADS Flow Monitoring Parts and Services with ADS, LLC; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).
Attachments: 1. Legislation Accounting
Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for ADS Flow Monitoring Parts and Services. The Division of Sewerage and Drainage is the primary user. ADS Flow Monitoring Parts and Services are used for various Flow Meters owned by the City to monitor the flow of storm water throughout the City’s sewage system. The term of the proposed option contract would be approximately 2 years, expiring November 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 13, 2017.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter329 relating to competitive bidding (Request for Quotation No. RFQ005972). One bid was received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

ADS LLC. CC# 55805-13147 expires June 2, 2018, All Items and Price List, $1.00
Total Estimated Annual Expenditure: $175,000, Division of Sewage and Drainage, the primary user

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purchase ADS Flow Monitoring Parts and Services with ADS, LLC; and to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00).

Body

WHEREAS, the ADS Flow Monitoring Parts and Services UTC will provide for the purchase of parts and services for various flow monitors owned by the City used to monitor...

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