Explanation
BACKGROUND: This ordinance is for the option to establish two (2) Universal Terms Contracts (UTCs) for Toter Refuse Container Replacement Parts and Victor Stanley Can Liners. The Division of Public Service will use these contracts to purchase specific and unique refuse container replacement parts used on 64 and 96 gallon Toter containers and Victor Stanley can liners used in Victor Stanley metal trash bins used in City Parks. These items are not available from any other vendors. The term of the proposed option contracts would be through June 30, 2019 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties. The following vendors are sole sources for these parts as they are the only local distributor and authorized service provider for these specific manufacturers:
Toter Container Replacement Parts:
Best Equipment, Inc., CC## CC007016 expires 3/28/2019, all items $1.00
Total Estimated Annual Expenditure: $25,000.00
Victor Stanley Can Liners:
Victor Stanly, Inc., CC#96078-92552 expires 7/19/2019 all items $1.00
Total Estimated Annual Expenditure: $25,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts are budgeted from the General Fund. Fleet Management and other city agencies will be required to obtain approval to expend from its own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase specific and unique refuse container replacement parts: one for Toter Refuse Container Parts with Best Equipment, Inc. and one for Victor Stanley Can Liners with Victor Stanley, Inc.; both in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $2.00 from the General Fund. ($2.00)
Body
WHEREAS, the Refuse Division has a need to procure specific and unique refuse container replacement parts used on 64 and 96 gallon Toter containers and Victor Stanley can liners used in Victor Stanley metal trash bins used in City Parks from local authorized parts vendors in order to repair City equipment; and
WHEREAS, these providers of various refuse container replacement parts do not submit bids because they are the sole authorized parts vendor or repair facility within the geographic area Columbus, Franklin County; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and,
WHEREAS; it has become necessary in the usual daily operation of the Department of Public Service to authorize the Finance and Management Director to enter into contracts with Best Equipment, Inc., for the option to obtain Toter container replacment parts, and with Victor Stanley, Inc., for the option to obtain Can liners; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for an option to purchase container replacement parts and can liners for a term of approximately two (2) years, expiring June 30, 2019, with the option to renew for one (1) additional year as follows:
Best Equipment, Inc., Amount $1.00
Victor Stanley, Inc., Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies for the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with the relevant Sole Source Procurement provisions of the Columbus City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.