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File #: 2105-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/21/2017 In control: Finance Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Finance and Management Director to enter into contracts for the option to purchase Personal Safety Products with the following companies: Jendco Safety Supply, Inc., Applied Industrial Technologies, Grainger, and Fastenal Company; to waive the applicable competitive bidding requirements of City Code Chapter 329; to authorize the expenditure of $4.00 to establish the contract from the General Fund, and to declare an emergency. ($4.00).
Attachments: 1. 2105-2017 AC Account Info.pdf, 2. Personal Safety Products Waiver Form.pdf

BACKGROUND: This legislation is for the option to establish Universal Term Contracts (UTC) for Personal Safety Products on an as needed basis by various City agencies. Personal Safety Products is necessary to maintain the safety of City employees as they do their respective tasks. The term of the proposed option contract would be approximately three (3) years, expiring June 30, 2020, with the option to renew for one (1) additional one (1) year period. The Purchasing Office opened formal bids on May 18, 2017.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ005418). Five (5) bids were received.

A waiver of regulations is being requested as the applicable sections of the current City Code does not provide the ability to award multiple suppliers for the same categories/items.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

Jendco Safety Supply, Inc.: CC004977; CC Exp. 12/14/2018; Items 1-3, 12-14, 16, 17, 19, 20, 22, 24, 25, 29-31, 33, 34, 36, 37, 39, 40, 42, 44, 45, 48-50, 52, 55, 61 ; $1.00
Applied Industrial Technologies: CC006401; CC Exp. 6/29/2019; Items 5, 11, 18, 26, 32, 35, 38, 41, 46, 53, 56-59; $1.00
Grainger: CC007170; CC Exp. 5/16/2019; Items 7, 8, 10, 21, 27, 28, 47, 51, 60; $1.00
Fastenal Company: CC007823; CC Exp. 5/16/2019; Items 4, 6-10, 21, 27, 28, 43, 47, 51, 54, 60; $1.00

Total Estimated Annual Expenditure: $300,000.00

These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

This ordinance is being submitted as an emergency because, the evaluation process took longer than anticipated due to the many manufacturers listed in the bid. The cu...

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