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File #: 1922-2017    Version: 1
Type: Ordinance Status: Passed
File created: 7/7/2017 In control: Public Utilities Committee
On agenda: 7/31/2017 Final action: 8/3/2017
Title: To authorize the Director of Public Utilities to enter into a planned modification with Advanced Control Systems, Inc. to maintain the SCADA (Supervisory Control and Data Acquisition) operating system for the Division of Power; and to authorize the expenditure of $34,290.00 from the Electricity Operating Fund. ($34,290.00)
Attachments: 1. ORD 1922-2017 Information, 2. ORD 1922-2017 Financial Coding
Explanation

This legislation authorizes the Director of the Department of Public Utilities to modify contract EL017740 with Advanced Control Systems, Inc. to maintain the SCADA (Supervisory Control and Data Acquisition) operating system for the Division of Power. This contract modification will provide continued software and hardware support for Year 3 of a three year agreement.

The original contract contained a provision that the maximum obligation of the City for services described in this agreement was limited to the amount of $36,450.00. Modification #1 increased the maximum obligation to $72,740.00. The Department of Public Utilities is requesting that the contract be modified to ADD $34,290.00. The total amount including this modification is $107,030.00.

SUPPLIER: Advanced Control Systems, Inc., Vendor 008779, CC#46-4574462 Expires: 7/20/18
Advanced Control Systems, Inc. does not hold MBE/FBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for this contract modification is to ADD $34,290.00. The total contract amount, including this modification, is $107,030.00.

2. Reason additional funds were not foreseen: The need for additional funds were foreseen and addressed in the original contract.

3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract.

4. How was the cost determined: The cost, terms and conditions are in accordance with the original agreement.


FISCAL IMPACT: $34,290.00 is budgeted and needed for this purchase for Year 3.

$36,290.00 was spent in 2016
$36,450.00 was spent in 2015

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