Explanation
BACKGROUND: This ordinance provides the option for Fleet Management to purchase specific and unique parts and services for City vehicle and equipment repairs not available from any other vendors. The term of the proposed option contracts would be from the date of execution by the City up to and including October 31, 2019 with the right to extend for one (1) additional one-year period subject to mutual agreement by both parties.
The companies are all sole providers of parts and services for our region. Southeastern Equipment Co, Absolute Innovations, and Gregory Industries are the only local makers and distributors of specific equipment parts and services or the only authorized facility to perform manufacturer or warranty repairs. Southeastern Equipment is the supplier of various construction equipment, street sweepers and asphalt equipment. Absolute Innovations is the manufacturer of equipment used for infield grooming at baseball fields used by Recreation and Parks and Gregory Industries is the supplier of attenuator trailers used by Public Service.
SOUTHEASTERN EQUIPMENT CO, CC 06-9515112 (Expires 5/26/2019)
Total Estimated Annual Expenditure: $100,000.00
ABSOLUTE INNOVATIONS CC 352013222 (Expires 7/19/2019)
Total Estimated Annual Expenditure: $60,000.00
GREGORY INDUSTRIES CC 340818723 (Expires 7/19/2019)
Total Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expe...
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