Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with One Pump Global Enterprises LLC dba Excel Fluid Group for the purchase of Horizontal Split Case Pumps for the Tussing Road Water Booster Station Pump Replacement Project, in an amount up to $75,300.00, for the Department of Public Utilities, Division of Water Contract No. 2064.
The resulting contract will provide for the purchase and delivery of three (3) complete horizontal split case pumps, motors, all accessories and a warranty. City personnel will install the pumps in accordance with the manufacturer’s requirements.
The planning area for this project is “Eastland/Brice.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These pumps are needed as changes in the distribution system have resulted in the original pumps being undersized and inefficient. The replacement pumps will be properly sized and provide maximum efficiency for this facility.
3.0 CONTRACT AWARD: The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Columbus City Code Chapter 329.
One bid was received on July 13, 2017 from One Pump Global Enterprises LLC dba Excel Fluid Group in the amount of $75,300.00.
The Department of Finance and Management would like to enter into a contract with One Pump Global Enterprises LLC dba Excel Fluid Group in the amount of $75,300.00. Their Contract Compliance Number is 27-4195528 (expires 6/26/19, Majority) and their DAX Vendor No. is 003302.
Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against One Pump Global Enterprises LLC dba Excel Fluid Group.
4. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for this expenditure, however, an amendment to the 2017 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Finance and Management to enter into a contract with One Pump Global Enterprises, LLC, dba Excel Fluid Group, for the purchase of Horizontal Split Case Pumps for the Tussing Road Water Booster Station Pump Replacement Project for the Division of Water; to authorize an expenditure up to $75,300.00 from the Water General Obligations Bond Fund; and to authorize an amendment to the 2017 Capital Improvements Budget. ($75,300.00)
Body
WHEREAS, the Purchasing Office received and opened one (1) formal bid on July 13, 2017 for the purchase of Horizontal Split Case Pumps for the Tussing Road Water Booster Station Pump Replacement Project, for the Division of Water; and
WHEREAS, the lowest, best, most responsive and responsible bid was from One Pump Global Enterprises LLC, dba Excel Fluid Group, in the amount of $75,300.00; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with One Pump Global Enterprises, LLC, dba Excel Fluid Group, for Horizontal Split Case Pumps for the Tussing Road Water Booster Station Pump Replacement Project in accordance with the terms, conditions and specifications of Solicitation No. RFQ005985 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with One Pump Global Enterprises, LLC, dba Excel Fluid Group, 15939 Industrial Parkway, Cleveland, OH 44135 (FID# 27-4195528); for the purchase of Horizontal Split Case Pumps for the Tussing Road Water Booster Station Pump Replacement Project, for the Department of Public Utilities, Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $75,300.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project No. | Project Name | OCA Code | Change
P690473-100000 (carryover) | Misc. B.S. Water Tank Imp's | $100,000 | $24,700 | -$75,300
P690473-100012 (carryover) | Tussing B.S. Pump Repl. | $0 | $75,300 | +$75,300
SECTION 4. That the expenditure of $75,300.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.