Explanation
BACKGROUND: The Division of Police Crime Laboratory is in need of three MorphoBIS Latent Expert Workstations and software. This ordinance authorizes the Director of Finance and Management to enter into a contract with Morpho Trak, Inc. for the purchase of the aforementioned hardware and software.
In April 2017, the Latent Print Unit was relocated to the Crime Laboratory. The Latent Print Unit currently has two MorphoBIS Latent Expert Workstations and is in need of three more for work efficiency and accreditation. With five workstations the Latent Print Examiners will be able to simultaneously have access to the AFIS database to conduct searches and create technical documentation for evidence searched in said database. The unit is transitioning from inked rolled prints to electronic captured prints due to changes in technology and the need to have electronic documentation as the standard in this field. The Unit is going to be assessed for accreditation in February of 2018 and needs to have electronic workstations.
The cost of the workstations is $218,996.00 and will be funded by the Law Enforcement Seizure fund.
Bid Information: The workstations will not be bid out pursuant to the sole source provisions of Chapter 329 of Columbus City Code due to the proprietary nature of the technology and equipment. This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC006294 Expires 4-17-2019
Emergency Designation: Emergency legislation is requested so that the Division of Police can efficiently process latent prints and procure all equipment necessary for the accreditation assessment.
FISCAL IMPACT: This ordinance authorizes an expenditure of $218,996.00 to enter into contract with Morpho Trak Inc. for the purchase of three MorphoBIS Latent Expert Workstations and software. The Law Enforcement Seizure Fund will be used for this expenditure.
Title
To authorize and direct the Director of Finance and Management to enter into contract with Morpho Trak, Inc. for the purchase of three MorphoBIS Latent Expert Workstations and software in accordance with the sole source provisions of Columbus City Code; to authorize the expenditure of $218,996.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($218,996.00)
Body
WHEREAS, The Division of Police Crime Laboratory is in need of three MorphoBIS Latent Expert Workstations and software for work efficiency and accreditation; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with sole source provisions of Chapter 329 due to the proprietary nature of the technology and equipment; and
WHEREAS, the expenditure will be funded through the Law Enforcement Seizure Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract with Morpho Trak Inc. to purchase three MorphoBIS Latent Expert Workstations and software for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with Morpho Trak, Inc. to purchase three MorphoBIS Latent Expert Workstations and software for the Division of Police Crime Lab, Department of Public Safety in accordance with the sole source provisions of Columbus City Code.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 3. That the expenditure of up to $218,996.00 or so much as may be needed, be and is hereby authorized from the Law Enforcement Seizure Fund 2219 in Object Class 06 per the accounting codes attached to this legislation.
SECTION 4. That said agreement shall be awarded in accordance with sole source provisions of City Code Chapter 329.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.