Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Departments of Public Utilities (DPU) and Public Service, (DPS) to establish a contract for Bluebeam Revu eXtreme software licenses and maintenance and support with CDW Government, LLC. The term period for existing software licenses and maintenance and support is June 21, 2017 through December 17, 2017, for a cost of $854.36 for DPU and $3,286.00 for DPS, the new licenses are $15,602.04 for DPU and $5,474.40 for DPS, the new maintenance and support are $3,744.90 for DPU and $1,314.00 for DPS, to be co-termed to December 17, 2017, at a total cost of $30,275.70. Subject to mutual agreement and approval of the proper City authorities, this agreement includes options to renew for four (4) additional one (1) year terms.
The Department of Public Utilities currently uses Bluebeam software to review the right of way permits from the Department of Public Service. This increase in licenses and maintenance and support is due to the need to have all utility plans in a digital format and all plan reviewers to have the software for the Department of Public Utilities. The Department of Public Service wants more users to have access to the system.
The Department of Technology (DoT) through utilization of a Request for Quotation, received one (1) bid in response to RFQ005958 for purposes of Bluebeam Revu eXtreme software licenses and maintenance and support. After review of the proposal received, the recommendation is that the award be made to CDW Government, LLC for proposing the lowest responsive, responsible, and best bid.
Bidders: Amount:
CDW Government, LLC $30,275.70
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Operating Fund.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
CONTRACT COMPLIANCE:
Vendor Name: CDW Government, LLC CC#/F.I/D. #: 36-4230110 Expiration Date: 5/10/2019
(DAX Vendor Acct. #: 007735)
Title
To authorize the Director of the Department of Technology, on behalf of the Departments of Public Utilities (DPU) and Public Service (DPS), to establish a contract for Bluebeam Revu eXtreme for software licenses and maintenance and support with CDW Government, LLC; to authorize the expenditure of $30,275.70 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($30,275.70)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology, on behalf of the Departments of Public Utilities and Public Service, to establish a contract for Bluebeam Revu eXtreme software licenses and maintenance and support with CDW Government, LLC. The term period for existing software licenses and maintenance and support is June 21, 2017 through December 17, 2017, for a cost of $854.36 for DPU and $3,286.00 for DPS, the new licenses are $15,602.04 for DPU and $5,474.40 for DPS, the new maintenance and support are $3,744.90 for DPU and $1,314.00 for DPS, to be co-termed to December 17, 2017, at a total cost of $30,275.70; subject to mutual agreement and approval of the proper City authorities, this agreement includes options to renew for four (4) additional one (1) year terms; and
WHEREAS, the Department of Technology (DoT) through utilization of a Request for Quotation, received one (1) bid in response to RFQ005958 for purposes of Bluebeam Revu eXtreme software licenses and maintenance and support; therefore recommends that the award be made to CDW Government, LLC for the lowest responsive, responsible, and best bid.
WHEREAS, the Department of Public Utilities currently uses Bluebeam software to review the right of way permits from the Department of Public Service. The increase in licenses and maintenance and support is due to the need to have all utility plans in a digital format and all plan reviewers to have the software for the Department of Utilities. The Department of Public Service wants more users to have access to the system; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to establish a contract for Bluebeam Revu eXtreme software licenses and maintenance and support with CDW Government, LLC. to ensure no service interruption, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to establish a contract for Bluebeam Revu eXtreme for software licenses and maintenance and support with CDW Government, LLC, to be co-termed to December 17, 2017. The term period for existing software licenses and maintenance and support is June 21, 2017 through December 17, 2017, at a total cost of $30,275.70 for new licenses and (new and existing) maintenance and support. Subject to mutual agreement and approval of the proper City authorities, this agreement includes options to renew for four (4) additional one (1) year terms.
SECTION 2: That the expenditure of $30,275.70, or so much thereof as may be necessary, is hereby authorized to be expended from: (See attachment: 2111-2017 EXP)
DPU SPLIT - New Licenses
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: 1308 | Amount: $951.72 | {Electricity}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104| Section 4: IS02 | Section 5: 1309 | Amount: $6,053.60 | {Water}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104| Section 4: IS02 | Section 5: 1310 | Amount: $6,786.89 | {Sewers & Drains}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104| Section 4: IS02 | Section 5: 1311 | Amount: $1,809.83 | {Storm Water}
DPU - Maintenance and Support
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: 1308 | Amount: $280.55 | {Electricity}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104| Section 4: IS02 | Section 5: 1309 | Amount: $1,784.52 | {Water}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104| Section 4: IS02 | Section 5: 1310 | Amount: $2,000.68 | {Sewers & Drains}
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104| Section 4: IS02 | Section 5: 1311 | Amount: $533.51 | {Storm Water}
DPS - DESIGN & CONSTRUCTION - Licenses
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63945 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104| Section 4: IS02 | Section 5: 1315 | Amount: $5,474.40 | {Design & Construction}
DPS - DESIGN & CONSTRUCTION - Maintenance and Support
Dept.: 47 | Div.: 47-01 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program: CW001 | Section 3: 470104| Section 4: IS02 | Section 5: 1315 | Amount: $4,600.00 | {Design & Construction}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.