Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to establish a Purchase Order with Moody’s of Dayton, Inc. dba G.M. Baker & Son for Gould Pump Parts and Service at the Parsons Avenue Water Plant (PAWP), in an amount up to $275,000.00, for the Department of Public Utilities, Division of Water Contract No. 1071.
The contractor will remove and replace one of the existing vertical turbine pumps at Collector Well-101. The existing pump has failed and will not perform its intended function which is to supply raw water to Parsons Avenue Water Plant (PAWP) for treatment. This existing 37 year old pump has extended well beyond its useful life expectancy of 15-20 years. Collector Well-101 is the largest in the well field system serving the PAWP and is a critical to the source water supply system for the plant both for water quantity and water quality.
The Purchase Agreement listed requires approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Section 329. A Purchase Order will be established in an amount up to $275,000.00.
Vendor C.C.# - Exp. Date UTC # & Exp. Date DAX # Status
Moody’s of Dayton, Inc. dba G.M. Baker & Son 31-0641203 - 10/20/18 PA001806 - 8/31/18 4170 MAJ
The planning area for this project is “99” since the PAWP serves several communities.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Moody’s of Dayton, Inc. dba G.M. Baker & Son.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The collector wells and the raw water pumps provide the source water for the PAWP and is a critical component of the water supply system. This project/service is necessary to maintain the constant and reliable flow of raw water to the PAWP.
3. FISCAL IMPACT: There are sufficient funds within the Water G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Finance and Management to establish a Purchase Order, based on an existing Universal Term Contract, with Moody’s of Dayton, Inc., dba G.M. Baker & Son, to replace a vertical turbine pump at the Parsons Avenue Water Plant, for the Division of Water; and to authorize an expenditure up to $275,000.00 from the Water General Obligations Bond Fund. ($275,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract No. PA001806, with Moody’s of Dayton, Inc., dba G.M. Baker & Son, for Gould Pump Parts and Service; and
WHEREAS, Universal Term Contract No. PA001806 expires August 31, 2018; and
WHEREAS, the Department of Public Utilities would like the Director of Finance and Management to establish a Purchase Order, based on this Universal Term Contract, to replace a vertical turbine pump at the Parsons Avenue Water Plant; and
WHEREAS, it is necessary to authorize the City Auditor an expenditure of funds within the Water G.O. Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to establish a Purchase Order with Moody’s of Dayton, Inc., dba G.M. Baker & Son, for Gould Pump Parts and Service, based on Universal Term Contract No. PA001806, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a Purchase Order with Moody’s of Dayton, Inc., dba G.M. Baker & Son, 335 Hosack St., Columbus, OH 43207 (FID# 31-0641203); for Gould Pump Parts and Service, which includes work to replace a vertical turbine pump at the Parsons Avenue Water Plant, for the Department of Public Utilities, Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That an expenditure up to $275,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.