Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc. Funding for this modification will be for the Division of Power’s McCutcheon Road Street Lighting Improvements project, C.I.P. No. 440007-100007.
The McCutcheon Road Street Lighting Improvements project is located in the Northeast community planning area.
1.1. Amount of additional funds to be expended: $32,806.63
Original Agreement Amount: $ 547,217.50 (PO060735 & PO060753)
Modification 1: $ 65,977.17 (in process)
Modification 2 (current): $ 32,806.63
Total (Orig. + Mods. 1 & 2) $646,001.30
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2017-2019 and modifications were anticipated and explained in the original legislation under Ordinance No. 0838-2017, as well as Modification No. 1 under Ordinance No. 1747-2017.
1.3. Reason other procurement processes are not used:
Terms under the original Request for Proposal (RFP) indicated three firms were to provide Construction Administration and Inspection Services for projects in 2017, 2018, and 2019. The procurement process for selecting PRIME AE Group, Inc. was explained in Ordinance No. 0838-2017.
1.4. How cost of modification was determined:
A cost proposal was provided by PRIME AE Group, Inc., reviewed by the Division of Power, and was deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This work is being performed with the City of Columbus’s goal to light every street. The addition of lighting within the McCutcheon Road area would provide both a sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3.0 FUTURE MODIFICATION(S): The original agreement was established for projects commencing 2017 through 2019. Future modifications are anticipated, but unknown at this time.
4.0 CONTRACT COMPLIANCE INFO: 26-0546656 | ASN | Expires 10/4/18, DAX Vendor No. 002102.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
5.0 FISCAL IMPACT: There is sufficient funding within the Electricity G.O. Bonds Fund for this expenditure, however, an amendment to the 2017 Capital Improvements Budget will be necessary.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc., for the Division of Power’s McCutcheon Road Street Lighting Improvements Project; to authorize an expenditure up to $32,806.63 within the Electricity General Obligations Bond Fund; and to authorize an amendment to the 2017 Capital Improvements Budget. ($32,806.63)
Body
WHEREAS, original contract numbers PO060735 and PO060753, for a grand total of $547,217.50 were authorized by Ordinance No. 0838-2017, passed May 1, 2017, were executed on May 2, 2017, and was approved by the City Attorney on May 5, 2017 for the 2017 - 2019 Construction Administration and Inspection Services Agreement, for two Division of Water projects; and
WHEREAS, Contract Modification No. 1 to Contract No’s PO060735 and PO060753, (contract execution in process), was authorized by Ordinance No. 1747-2017, passed July 24, 2017, for the Division of Power’s Southeast Lions Park and Livingston Avenue Street Lighting Improvements Projects; and
WHEREAS, Modification No. 2 is needed to provide Construction Administration and Inspection Services for the Division of Power’s McCutcheon Road Street Lighting Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for the Department of Public Utilities’s 2017 - 2019 Construction Administration and Inspection Services Agreement, to provide funding for the Division of Power’s McCutcheon Road Street Lighting Improvements Project, with PRIME AE Group, Inc.; and
WHEREAS, it is necessary to authorize an expenditure funds within the Electricity G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc. for the Division of Power’s McCutcheon Road Street Lighting Improvements Project, for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2017 - 2019 Construction Administration and Inspection Services Agreement with PRIME AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240 (FID# 26-0546656); in the amount of $32,806.63 for the Division of Power’s McCutcheon Road Street Lighting Improvements Project, in accordance with the terms and conditions of the contract on file in the offices of the Division of Power.
SECTION 2. That the expenditure of $32,806.63 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended, within Fund 6303 - Electricity G.O. Bond Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P440007-100008 (carryover) | SE Lions Park SL Imp’s | $173,971 | $141,741 | -$32,230
P440007-100007 (carryover) | McCutcheon Rd. SL Imp’s | $176,312 | $208,542 | +$32,230
(internal cash transfer of $32,229.05)
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.