Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into contract with HYO Inc. dba Pengwyn as a result of a competitive bid that was taken for a Dump Body, Lift Gate, Snow Plow and Salt Spreader for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center. The Dump Body, Lift Gate, Snow Plow and Salt Spreader will be used to haul construction waste and debris from job sites, carry small hand tools and personal protective equipment for crew members and tow portable air compressors to power construction equipment. During the winter months this truck will also have the ability to plow snow and spread salt as needed. This truck will be replacing BT#21914. This CNG truck will reduce diesel emissions and is in support of the Mayor's Get Green Initiative.
The Purchasing Office advertised and solicited bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ006062). Thirty (30) vendors were solicited and one (1) bid was received and opened on July 27, 2017. After a review of the bid, the Division of Sewerage and Drainage recommends an award be made to HYO Inc. dba Pengwyn for All Items in the amount of $53,700.00 as the lowest responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: HYO Inc. dba Pengwyn Contract Compliance #31-1201883 expires 07/25/2019 Status - Majority
FISCAL IMPACT: $53,700.00 is needed for this purchase and is available in the Sewer Operating Fund.
$46,400.00 was expended in 2016
$0.00 was expended in 2015
Title
To authorize the Director of Finance and Management to enter into contract with HYO Inc., dba Pengwyn, for the purchase of a Dump Body, Lift Gate, Snow Plow and Salt Spreader for the Division of Sewerage and Drainage; and to authorize the expenditure of $53,700.00 from the Sewer Operating Fund. ($53,700.00)
Body
WHEREAS, a Dump Body, Lift Gate, Snow Plow and Salt Spreader is required by the Division of Sewerage and Drainage, Sewer Maintenance Operations Center, and will be used to haul construction waste and debris from job sites, carry small hand tools and personal protective equipment for crew members, and tow portable air compressors to power construction equipment. During the winter months this truck will also have the ability to plow snow and spread salt as needed; and
WHEREAS, the Purchasing Office opened formal bids on July 27, 2017 for the purchase of a Dump Body, Lift Gate, Snow Plow and Salt Spreader for the Division of Sewerage and Drainage; and
WHEREAS, the Dump Body, Lift Gate, Snow Plow and Salt Spreader will be used by the Sewer Maintenance Operations Center and will replace BT#21914. This CNG truck is in support of the Mayor's Get Green Initiative by reducing emissions; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidders, HYO Inc., dba Pengwyn, for All Items; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into contract with HYO Inc., dba Pengwyn, in accordance with Solicitation Number: RFQ006062 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with HYO Inc., dba Pengwyn, 2550 W. Fifth Ave., Columbus, Ohio, 43204 for the purchase of a Dump Body, Lift Gate, Snow Plow and Salt Spreader.
SECTION 2. That the expenditure of $53,700.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.