Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase two separate agreements for General Engineering Services for the Division of Water’s Supply Group, with ARCADIS U.S., Inc. (Contract No. 2103) and DLZ Ohio, Inc. (Contract No. 2104), each in the amount of $350,000.00.
Two separate agreements were established in 2015 to augment existing engineering personnel within the Water Supply Group, on an as-authorized, as-needed basis.
Modifications to the agreement were anticipated and included in the Original Contract under Ordinance No. 2236-2015, as well as Modification No. 1 under Ordinance No. 1301-2016. This Ordinance will authorize Modification No. 2, in the amount of $350,000.00 each, for projects starting the fourth quarter of 2017 for approximately one year or until all funds are expended. No additional modifications to these engineering agreements are anticipated.
The planning area is “N/A” since service is provided to several different projects.
1.1 Amount of additional funds to be expended: $ 700,000.00
Original Agreements (ARCADIS + DLZ): $ 600,000.00 (EL017622 + EL017626)
Modification No. 1 (ARCADIS + DLZ): $ 700,000.00 (PO018723 + PO018731)
Modification No. 2 (current) (ARCADIS + DLZ) $ 700,000.00
Total (Orig. + Mods 1-2) $ 2,000,000.00
1.2. Reasons additional goods/services could not be foreseen:
This is a planned modification as indicated in the original authorizing legislation, Ordinance No. 2236-2015, as well as Modification No. 1 under Ordinance No. 1301-2016.
1.3. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 2 annual contract modifications. This is the second modification.
1.4. How cost of modification was determined:
This cost was the budgeted amount in the 2017-2022 Capital Improvement Plan.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This contract will provide general engineering services for various tasks which may involve the water treatment process, the equipment, the facilities and/or the resources managed by the Water Supply Group. The tasks performed will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development. At this time no community outreach or input is anticipated. One requirement for the consultant awarded the General Engineering Services contract for the Water Supply Group is that the consultant must be able to provide environmental engineering services, if needed. Also, the consultant selected has indicated a corporate philosophy of environmental conservation and sustainable business practices. In addition, the selected team has committed to incorporate sustainability considerations into their projects.
3.0 CONTRACT COMPLIANCE INFO:
ARCADIS U.S., Inc.: 57-0373224, expires 5/18/19, Majority, DAX No. 9409
DLZ Ohio, Inc.: 31-1268980, expires 1/13/19, MBR, DAX No. 4939
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ARCADIS U.S., Inc. and DLZ Ohio, Inc.
4.0 FUTURE MODIFICATION(S): No additional modifications to these engineering agreements are anticipated.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into planned modifications of two separate agreements for General Engineering Services for the Division of Water’s Supply Group with ARCADIS U.S, Inc. and DLZ Ohio, Inc. for the Division of Water; to authorize a transfer and expenditure up to $700,000.00 within the Water G.O. Bonds Fund; and to authorize an amendment to the 2017 Capital Improvements Budget. ($700,000.00)
Body
WHEREAS, Contract No’s EL017622 (ARCADIS) and EL017626 (DLZ) were authorized by Ordinance No. 2236-2015, passed October 15, 2015, were executed on November 6, 2015 and November 9, 2015 (respectively), and approved by the City Attorney on November 16, 2015, for two separate agreements for General Engineering Services for the Division of Water’s Supply Group; and
WHEREAS, Modification No. 1, identified as Contract No’s PO018723 (ARCADIS) and PO018731 (DLZ) were authorized by Ordinance No. 1301-2016, passed June 20, 2016, were executed July 21, 2016, and signed by the City Attorney on July 22, 2016; and
WHEREAS, Modification No. 2 is needed to provide professional engineering services for the Water Supply Group starting the fourth quarter of 2017 for approximately one year or until all funds are expended; and
WHEREAS, this is the last modification to both agreements; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase two separate agreements for General Engineering Services for the Division of Water’s Supply Group with ARCADIS U.S., Inc. and DLZ Ohio, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase two separate agreements for General Engineering Services for the Division of Water’s Supply Group with ARCADIS U.S., Inc. and DLZ Ohio, Inc., for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase two separate agreements for General Engineering Services for the Division of Water’s Supply Group with ARCADIS U.S., Inc. (FID# 57-0373224) and DLZ Ohio, Inc. (FID# 31-1268980), in an amount up to $700,000.00.
SECTION 2. That the transfer of $700,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2017 Capital Improvements Budget is hereby amended within Fund 6006 - Water G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $700,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.