Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities, to establish a contract with enfoTech & Consulting, Inc., for software maintenance and support of the iPACS system. The iPACS system supports the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) enabling them to manage the industrial pre-treatment permitting process. The original agreement (EL013772) was awarded through an RFP (SA004523) and authorized by ordinance 2544-2012, passed December 3, 2012 and was most recently renewed under the authority of ordinance 2585-2016 (PO038970), passed November 7, 2016. This contract will be for the period December 11, 2017 to December 10, 2018 at a cost of $22,653.00.
This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus City Code, Chapter 329. The iPACS System was developed by enfoTech. enfoTech owns the iPACS title and is the only entity that is authorized to license the software systems and to provide technical services, nor do they have any local distributor or service agent for the sale or support of the software.
FISCAL IMPACT:
During the years of 2015 and 2016, the Department of Technology legislated $22,653.00 for each year with EnfoTech & Consulting, Inc. for software maintenance and support services for the pre-treatment information management system (iPACS). The total cost associated with this ordinance is $22,653.00. The funding for this ordinance is available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: EnfoTech & Consulting, Inc.; C.C. #/F.I.D#: 22-3364641; Expiration Date: 07/05/2018
DAX Vendor Acct.: 001697
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to establish a contract with enfoTech & Consulting, Inc., for software maintenance and support services for the iPACS system, in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $22,653.00 from the Department of Technology, Information Services Operating Fund. ($22,653.00)
Body
WHEREAS, the Director of the Department of Technology, on behalf of the Department of Public Utilities, has a need to establish a contract with enfoTech & Consulting, Inc. for software maintenance and support services for the pre-treatment information management system (iPACS). The iPACS system supports the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) enabling them to manage the industrial pre-treatment permitting process; and
WHEREAS, the original agreement (EL013772) was awarded through an RFP (SA004523) and authorized by ordinance 2544-2012, passed December 3, 2012. The contract was most recently renewed under the authority of ordinance 2585-2016 (PO038970), passed November 7, 2016 for the period December 11, 2017 to December 10, 2018 at a cost of $22,653.00; and
WHEREAS, this contract, for the term December 11, 2017 to December 10, 2018, is being established in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes; and
WHEREAS, it is necessary for the Director of the Department of Technology, on behalf of the Department of Public Utilities, to establish a contract with enfoTech & Consulting, Inc. for software maintenance and support services for the pre-treatment information management system (iPACS), to support the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to establish a contract with enfoTech & Consulting, Inc. for software maintenance and support services for the pre-treatment information management system (iPACS). This ordinance coverage term period is December 11, 2017 to December 10, 2018 at a cost of $22,653.00.
SECTION 2: That the expenditure of $22,653.00 or so much thereof as may be necessary is hereby authorized to be expended from (please see attachment 2199-2017 EXP):
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001| Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1308 {Electricity} |Amount: $1,381.83|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001| Program: CW001| Section 3:470104| Section 4:IS02| Section 5: IT1309 {Water} |Amount: $8,789.36|
Dept.: 47| Div.: 47-01|Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001| Program: CW001| Section 3:470104| Section 4:IS02|Section 5: IT1310 {Sanitary Sewer} |Amount: $9,854.06|
Dept.: 47| Div.: 47-01|Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001| Program: CW001| Section 3:470104| Section 4: IS02| Section 5: IT1311 {Storm Sewer} |Amount: $2,627.75|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this contract is being established in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes.
SECTION 6: This ordinance shall take effect and be in force from and after the earliest period allowed by law.