Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes heavy duty collection trucks in their operation throughout the City of Columbus. The division can capitalize these expenses. This equipment is necessary to ensure proper and efficient refuse collection throughout the City of Columbus. The Division of Refuse Collection and Fleet Management have determined it is the best interest of the city for future collection trucks to have fire suppression systems installed on the trucks. Public Service estimates approximately ten to twelve trucks will have fire suppresions installed. This ordinance will establish an Auditor's Certificate and authorize funding to be used for Refuse Collection equipment modifications as necessary and to award one time bids as deemed appropriate for capital refuse collection expenses related to fire suppression systems by following the applicable provisions of Chapter 329 of the Columbus City Codes.
This ordinance will authorize the expenditure of up to $60,000.00.
2. FISCAL IMPACT:
Funding for these commodities is available within the Refuse Collection G.O. Bonds Fund (7703).
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of equipment installation and replacement purposes and to ensure timely bid awards and established purchase orders.
Title
To amend the 2017 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Refuse Collection Bond Fund; to authorize the Director of Finance and Management and/or the Director of Public Service to establish purchase orders per existing citywide universal term contracts or per the terms and conditions of informal or formal bids conducted for one-time buys for services and accessories for refuse trucks; to authorize the expenditure of $60,000.00 from the Refuse Collection Bonds Fund for this purpose; and to declare an emergency. ($60,000.00)
Body
WHEREAS, the Division of Refuse Collection utilizes heavy duty collection trucks, light duty collection trucks, and various size collection containers in their operation throughout the city; and
WHEREAS, the Division of Refuse Collection and Fleet Management have determined it is the best interest of the city to have fire suppression systems installed on the trucks on ten to twelve trucks; and
WHEREAS, it is necessary to establish an Auditor's Certificate and authorize funding to be used for Refuse Collection equipment modifications as necessary and to award one time bids as deemed appropriate for capital refuse collection expenses related to fire suppression systems by following the applicable provisions of Chapter 329 of the Columbus City Codes; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to issue purchase orders to ensure the timely availability of equipment for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget be amended to provide sufficient authority for this project as follows:
Fund / Project / Project Name / Current CIB Amount / amendment amount / CIB amount as amended
7703 / P520001-100012 / Recycling Containers High Street (Carryover) / $102,821.00 / ($53,688.00) / $49,133.00
7703 / P520001-100000 / Mechanized Collection Equipment (Carryover) / $6,312.00 / $53,688.00 / $60,000.00
SECTION 2. That the transfer of $53,688.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7703 Refuse Collection Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management and/or the Director of Public Service is hereby authorized to establish purchase orders per existing citywide universal term contracts or per the terms and conditions of informal or formal bids conducted for one-time buys for capital equipment, services and accessories as it relates to fire suppression systems for future refuse collection trucks.
SECTION 4. That the expenditure of $60,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 Refuse Collection Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions to the Finance and Management Director and/or the Public Service Director totaling $60,000.00 or so much thereof per the terms and conditions of existing citywide universal term contracts or per the terms and conditions of informal or formal bids conducted for one-time buys for capital equipment, services and accessories related to fire suppression systems by following the necessary applicable provisions of Chapter 329 of the Columbus City Codes.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.