Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Ultra Low Sulfur Diesel, Biodiesel and Non-Road Diesel Fuel. The Division of Fleet Management is the primary user. These fuels are used for bulk deliveries at different locations at City of Columbus facilities to fuel various vehicles, trucks and equipment. The term of the proposed option contract would be approximately two years, expiring September 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 27, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ006047). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Benchmark Biodiesel, Inc., CC#002166 expires 7/26/2019, All items, $1.00
Total Estimated Annual Expenditure: $1,900,000, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Ultra Low Sulfur Diesel, Biodiesel and Non-Road Diesel Fuel with Benchmark Biodiesel, Inc.; to authorize the expen...
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