Explanation
1. BACKGROUND
This legislation authorizes the appropriation and expenditure of funds received from Delaware County for construction administration and inspection services for the Intersection Improvements -- South Old State at Polaris Parkway project, and to refund any unexpended money deposited with the City after final accounting for the project.
The Department of Public Service received funds in the amount of $1,200,000.00 from Delaware County for performing various construction administration services during and after the completion of said project. Delaware will deposit additional funds if they are required. Delaware intends to construct or cause to be constructed certain improvements to the intersection of South Old State and Polaris Parkway including the reconstruction and widening of 2.08 miles of South Old State from two lanes with turn lanes at the existing intersection to a 5-lane facility, the installation of sidewalk along the east side of the road, and a 10-foot shared use path along the west side of the road. The City of Columbus shall provide construction administration services for the project and Delaware will pay the City for providing these services.
2. FISCAL IMPACT
Funding for the construction administration services are available in the Department of Public Service Street & Highway Imp. (Non-Bond) Fund 7766. The City may want to contribute funds to the project to pay some of the construction administration expenses. If that should happen, those funds will be legislated for City Council approval under a separate ordinance.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow for the appropriation and expenditure of these funds so as to allow this project to proceed in accordance with the schedule set by Delaware.
Title
To authorize the City Auditor to appropriate $1,200,000.00 received from Delaware County for construction administration and inspection services to be provided by the City of Columbus for the Intersection Improvements - South Old State Street at Polaris Parkway project; to authorize the Department of Public Service to expend those funds on construction administration and inspection services for this project; to authorize the Department of Public Service to accept additional deposits as needed from Delaware County if the initial estimated amounts should not be sufficient to cover all expenses; to authorize the refund of any unexpended money deposited with the City after final accounting for the project; and to declare an emergency. ($1,200,000.00)
Body
WHEREAS, Delaware County is engaged in a project known to the City of Columbus, Department of Public Service, as Intersection Improvements - South Old State at Polaris Parkway project; and
WHEREAS, Delaware County intends to construct or cause to be constructed certain improvements to the intersection of South Old State and Polaris Parkway including the reconstruction and widening of 2.08 miles of South Old State from two lanes with turn lanes at the existing intersection to a 5-lane facility, the installation of sidewalk along the east side of the road, and a 10’ shared use path along the west side of the road; and
WHEREAS, the City of Columbus, through its Department of Public Service, agreed to provide construction administration and inspection services for the project; and
WHEREAS, Delaware County has submitted payment to the Department of Public Service for an estimated amount needed to provide the aforementioned services; and
WHEREAS, it is necessary to appropriate funds received from Delaware County for services to be rendered by the Department of Public Service during and after the completion of the Intersection Improvements - South Old State at Polaris Parkway project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to appropriate and expend funds received from Delaware County in order for this project to proceed according to the proposed schedule, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $1,200,000.00 is appropriated in Fund 7766 Street & Highway Imp. (Non-Bond in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $1,200,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7766 Street & Highway Imp. (Non-Bond), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service is authorized to accept additional payments, as needed, from Delaware to the Department of Public Service for the completion of the aforementioned project.
SECTION 4. That the Department of Public Service is authorized to refund to Delaware County any unexpended money deposited with the City after final accounting for the project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.