Explanation
1. BACKGROUND: The Division of Infrastructure Management utilizes street sweepers in their operations for street maintenance. Infrastructure Management and Fleet have determined units need to be replaced that are beyond their useful life and replace units that have been totaled due to accidents. It was also determined that the new units will be CNG powered.
The Purchasing Office opened formal bids on July 27th, 2017 for the purchase of three (3) CNG powered mechanical street sweepers, 3-Wheel and 4-Wheel units. Two complete bids were received:
|
Line |
RFQ005990 |
Price |
Jack Doheny Co. Inc. |
The Safety Company |
|
10 |
CNG 3-Wheel Mechanical Sweeper |
Unit |
$298,909.00 |
$215,000.00 |
|
20 |
CNG 4-Wheel Mechanical Sweeper |
Unit |
$359,770.00 |
$315,000.00 |
|
30 |
Inspection |
Unit |
$2,500.00 |
Included In Pricing |
|
40 |
Training |
Unit |
$900.00 |
Included In Pricing |
|
50 |
Combo Order: Two 3-Wheel and One 4-Wheel |
Total |
No Bid |
$744,999.00 |
|
60 |
Combo Order: Two 4-Wheel and One 3-Wheel |
Total |
No Bid |
$844,998.00 |
After review of the bids, the Department of Public Service recommends award to the following vendor as the lowest, responsive and responsible bidder:
The Safety Company (MTech Co.) 26-1443913: Line items #30, #40, #50
The Safety Company also included options with pricing that exceed the specifications provided and have been determined to be in the best interest of the city to be included in the building of these sweepers. The two (2) 3-Wheel units will include a comfort suspension option and all three (3) sweepers will include a high speed hopper lift and dump option. Bid waiver is required by the Purchasing Office for award of these options.
The total cost will be $763,124.00
SUPPLIER: The Safety Company dba MTech Company: Vendor Account: 002197, 26-1443913
2. FISCAL IMPACT: $763,124.00 is budgeted for this purchase with Fund 2265, the Street, Construction Maintenance and Repair Fund.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of said equipment.
Title
To authorize the Director of Finance and Management to enter into contract with The Safety Company, dba MTech Company, for the purchase of CNG powered Mechanical Street Sweepers for the Division of Infrastructure Management; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $763,124.00 from the Street Construction, Maintenance, and Repair Fund; and to declare an emergency. ($763,124.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for street maintenance throughout the City; and
WHEREAS, the Division is in need of street sweepers in their operations; and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract; and
WHEREAS, this purchase has been approved by the Fleet Management Division; and
WHEREAS, The Safety Company, dba MTech Company, also included options with pricing that exceed the specifications provided and have been determined to be in the best interest of the city to be included in the building of these sweepers; therefore, it is in the best interest of the City to waive the formal bidding provisions of Columbus City Code 329; and
WHEREAS, this purchase has been budgeted within the Street, Construction, Maintenance & Repair Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with The Safety Company, dba MTech Company, to ensure the timely availability of equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract and establish a purchase order for three (3) CNG powered mechanical sweepers in accordance with RFQ005990, which is on file with the City’s Purchasing Office:
The Safety Company, dba MTech Company
7401 First Place
Bedford, OH 44146
Award of Line items #30, #40 and #50
Total Amount: $763,124.00
SECTION 2. That the expenditure of $763,124.00, or so much thereof as may be needed, is hereby authorized in Fund 2265, the Street Construction, Maintenance, and Repair Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.