Explanation
BACKGROUND: This legislation is for the option to establish two (2) Universal Term Contracts (UTC) for Traffic Signal Communication System Equipment. The Division of Public Service is the primary user. Traffic Signal Communication System Equipment is used for roadway traffic signals throughout the City of Columbus. The term of the proposed option contracts would be approximately three (3) years, expiring June 30, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on May 25, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ005527). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Path Master, Inc.: CC006583; Items 1-4, 11-13, 31-36; $1.00
Gudenkauf Corporation: CC004454; Items 5-10, 14-30, 38-44; $1.00
No Award: Items 37 and 45
Total Estimated Annual Expenditure: $200,000.00, Division of Public Service, the primary user.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because the original contract expired 10/31/2016 and Public Service's stock is extremely limited. Without emergency action, Traffic Signal Communication System Equipment would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two Universal Term Contracts for the option to purchase Traffic Signal Communication System Equipment with Path Master, Inc. and Gudenkauf Corporation; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency. ($2.00).
Body
WHEREAS, the Traffic Signal Communication System Equipment UTC will provide for the purchase of Traffic Signal Communication System Equipment used for roadway traffic signals along roadways throughout the City; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 25, 2017 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the daily operation of the to this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Path Master, Inc. and Gudenkauf Corporation for the option to purchase Traffic Signal Communication System Equipment and because it is necessary for pedestrian and vehicle safety throughout the City of Columbus for our traffic signal communication systems, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Traffic Signal Communication System Equipment in accordance with Request for Quotation RFQ005527 for a term of approximately three (3) years, expiring June 30, 2020, with the option to renew for two additional one (1) year periods, as follows:
Path Master, Inc.: Items 1-4, 11-13, 31-36; $1.00
Gudenkauf Coroporation: Items 5-10, 14-30, 38-44; $1.00
No Award: Items 37 and 45
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.