Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) an existing professional engineering agreement with GPD GROUP (Glaus, Pyle, Schomer, Burns & Dehaven) for the West Franklinton Sewer Improvements project, CIP 650870-116161. This project will design upgrades to the collection system in the West Franklinton Blueprint area by upsizing existing sanitary sewer pipes to a larger diameter in order to convey additional flow. This will help to reduce the occurrence of sewer backups into basements.
2. PROJECT MODIFICATION: Amount of additional funds to be expended: $75,599.17
2.1. Original Contract (PO048091) $99,809.42
Modification No. 1 (Current) $75,599.17
TOTAL Cost ($) $175,408.59
2.2. Reasons additional goods/services could not be foreseen:
This contract modification was unplanned. Because of the flooding problem at the exact same location of the existing West Franklinton project, and in order to save cost and time, this modification is issued.
2.3. Reason other procurement processes were not used:
Re-bid of the project under the new requirements will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant unless won by the same consultant. In such a case, we would have wasted significant time in acquiring and evaluating the new proposals without significant benefit.
2.4. How was the cost of the modification determined:
The costs were determined through negotiations between GPD and DOSD.
3. THE PROJECT TIMELINE: It is anticipated that the modification contract documents will be signed in September of 2017. It is anticipated the project will take approximately 2 years to complete.
4. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
5. CONTRACT COMPLIANCE No.: 34-1134715 | MAJ | Exp. 06/29/2019 | Vendor #: 006560
6. ECONOMIC IMPACT: This project will improve the stormwater collection system and mitigate flooding issues at the Central Avenue railroad overpass and make it accessible during heavy rain events
7. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to transfer and expend up to $75,599.17 from the Sanitary Sewer System General Obligation Bond Fund, Fund 6109, and amend the 2017 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify an existing a professional engineering services agreement with Glaus, Pyle, Schomer, Burns & Dehaven, dba GPD Group, for the West Franklinton Sewer Improvements project; to authorize the transfer and expenditure of up to $75,599.17 from the Sanitary Sewer System General Obligation Bond Fund; and to amend the 2017 Capital Improvements Budget. ($75,599.17)
Body
WHEREAS, it is necessary to modify (Mod#1) contract, PO048091, which was authorized by Ord. 2692-2017, passed by Columbus City Council on January 9, 2017; executed on February 17, 2017; approved by the City Attorney on February 17, 2017; and certified by the City Auditor’s office on February 24, 2017; and
WHEREAS, this modification will design upgrades to the collection system in the West Franklinton Blueprint area by upsizing existing sanitary sewer pipes to a larger diameter to carry additional flow; and
WHEREAS, it is necessary to authorize the transfer and expenditure of up to $75,599.17 in funds from the Sanitary Sewer System General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to modify (Mod #1) an existing professional engineering services agreement with GPD Group for the West Franklinton Sewer Improvements project at the earliest practical date for the preservation of the public health and safety; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify (Mod #1) an existing engineering agreement with Glaus, Pyle, Schomer, Burns & Dehaven dba GPD Group, 1801Watermark Drive, Suite 210, Columbus, Ohio 43215, for the West Franklinton Sewer Improvements project, CIP 650870-116161, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer up to $75,599.17 from the Sanitary Sewer General Obligation Bond Fund, Fund No. 6109 per the accounting codes in the attachment to this ordinance.
Section 3. That the 2017 Capital Improvements Budget is hereby amended, in Fund 6109, Sanitary Sewer G.O. Bonds Fund as follows:
Fund | Project ID | Project Name | Current Authority | Change
6109 | P650725-100009 | Center Large Diameter | $66,384 | $0 | (-$66,384) Carryover
6109 | P650725-100012 | Lrg Diameter - Scioto Main Trunk | $28,535 | $19,319 | (-$9,216) Carryover
6109 | P650870-116161 | W Franklinton Sewer Improvements | $0 | $75,600 | (+75,600)
SECTION 4. That the Director is hereby authorized to expend up to $75,599.17 in the following manner: Sanitary Sewer G.O. Bond Fund, Fund 6109 per the attached DAX financial transaction spreadsheet.
SECTION 5. That the said engineering company, Glaus, Pyle, Schomer, Burns & Dehaven dba GPD Group , shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.