Explanation
This legislation is to authorize and direct the Recreation and Parks Department Director to modify and extend the current revenue contract CT01269R with Ruthfield Enterprises, LLC, dba Slabadabado Concessions, at Champions Golf Course. Champions Golf Course will have a new clubhouse built in time for the 2019 golfing season.
Background: The current food concessions contract with Ruthfield Enterprises, LLC dba Slabadabado Concessions expires December 31, 2017. It is in the best interest of the City to modify and extend the contract for one year to allow the current vendor to continue through to the end of 2018. In 2018, the Golf Division intends to bid out a multi-year contract for food concessions in the new Champions Golf Course Clubhouse.
Modifying the contract will require the vendor to make the annual payment for 2018 of $12,000.00 and the extension will provide an additional renewal year ending December 31, 2018. Invitations to bid were placed on Vendor Services on two occasions with no successful outcome. The first was placed for Mentel Memorial and Champions Golf Courses Food Concessions (combined) for bid opening on October 24, 2012 (SA#004616) with one (1) bid submitted that did not meet the bid requirements and was rejected. The second was for Champions Golf Course Food Concessions (only) for bid opening on November 20, 2012 (SA#004674) and there were no bids submitted. As a result of negotiating with Ruthfield Enterprises, LLC, dba Slabadabado Concessions, it later submitted a proposal that was accepted on March 19, 2013. (Commission passed 4-10-2013; Council-ORD. 0898-2013 passed 4-22-2013).
In 2013, the contract was modified by $7,500.00 for a total annual payment of $7,500.00 due to construction and remodeling of the Champions Golf course Clubhouse facility not being completed until June 2013, delaying the start of Slabadabado’s operations. (Modification #1-Commission passed 9-11-2013; Council-ORD. 2057-2013 passed 9-16-2013).
In 2014, the contract was modified decreasing the established annual absolute payment by $1,875.00 for 2014 for a total annual payment of $13,125; decreased by $5,000.00 for 2015; $6,000.00 for 2016 and $7,000.00 for 2017 for total annual payments of $10,000.00 for each of those years. (Modification #2-Commission passed 11-12-2014; Council-ORD. 2696-2014 passed 11-24-14).
All other terms and conditions remain the same for Ruthfield Enterprises, LLC dba Slabadabado Concessions at Champions Golf Course.
Principal Parties:
Ruthfield Enterprises, LLC dba Slabadabado Concessions
10368 Shipley Road; Johnstown, Ohio 43031
Fred Holyfield - 614-425-2609
Contract Compliance Number: 270834664
February 1, 2018
Benefits to the Public: Golfers benefit by having food and beverages as they play the golf course.
Area(s) Affected: Champions Golf Course
Master Plan Relation: Food Concessions is an integral part of golf courses. Champions Golf Course continues to support the mission of the Recreation and Parks Master Plan by ensuring a strong customer base with successful on-going revenue producing operations.
Fiscal Impact: Ruthfield Enterprises dba Slabadabado will pay the City - Recreation and Parks-Golf $12,000.00 for 2018. The financial revenue string for Champions Foods is 5101 65 43509 2285 000000 RP021 510112 RP37. The City will be paid in eight equal installments of $1,500.00 each month March 15, 2018 through October 15, 2018.
Title
To authorize and direct the Recreation and Parks Department Director to modify and extend the food concession contract with Ruthfield Enterprises, LLC dba Slabadabado Concessions, at Champions Golf Course.
Body
WHEREAS, it is necessary to authorize and direct the Recreation and Parks Department Director to modify and extend the food concession contract (revenue) CT01269R with Ruthfield Enterprises, LLC, dba Slabadabado Concessions, at Champions Golf Course; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Recreation and Parks Department Director is authorized to modify and extend the current REVENUE contract CT01269R with Ruthfield Enterprises, LLC, dba Slabadabado Concessions, food concessionaire at Champions Golf Course.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.