Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for janitorial supplies with Key-4 Cleaning Supplies, as required for approval by City Council in order for the division to expend more than $100,000.00 for the Division of Fire. These janitorial supplies are for use in cleaning fire stations and facilities. Key-4 Cleaning Supplies is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Bid Information: Universal Term Contract - FL006435/PA000417 (exp. 3/31/18)
Contract Compliance: 31-1417716
Emergency Designation: Emergency action is requested to make funding immediately available to replenish inventory of janitorial supplies.
FISCAL IMPACT: This ordinance authorizes an expenditure of $70,000.00 from the General Fund operating budget for the purchase of janitorial supplies for use in cleaning fire stations and facilities for the Division of Fire. The Fire Division budgeted and spent $176,725.00 in 2016 and 2015 for janitorial supplies and has encumbered/spent approximately $100,000.00 thus far in 2017 with Key4.
Title
To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for janitorial supplies with Key-4 Cleaning Supplies for the Division of Fire, as required for approval by City Council in order for the division to expend more than $100,000.00; to authorize the expenditure of $70,000.00 from the General Fund; and to declare an emergency. ($70,000.00)
Body
WHEREAS, the Fire Division needs to purchase janitorial supplies for use in cleaning fire stations and facilities; and
WHEREAS, a Universal Term Contract established by the Purchasing Office with Key-4 Cleaning Supplies exists for these purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to purchase said janitorial supplies to clean fire stations and facilities, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for janitorial supplies with Key-4 Cleaning Supplies for the Division of Fire, as required for approval by City Council in order for the division to expend more than $100,000.00,
SECTION 2. That the expenditure of $70,000.00, or so much thereof as may be necessary, for the purchase of janitorial supplies for firefighters be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.