Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Gutknecht Construction Co. for repairs to the handball court at Westgate Park.
The handball courts are the only outdoor courts located in a public park in central Ohio and draw users from throughout the region. The courts were originally constructed in 1972; however they have started to show signs of degradation in recent years. CRPD staff worked with a structural engineer in 2016 to conduct a structural investigation and report. This report indicated that the structure was safe against immediate failure; however, the report provided a list of repairs that should be performed to the structure in order to extend its useable lifespan. This contract will address these items.
The costs for this project will be $64,875.00 with a contingency of $9,731.00 for a total of $74,606.00.
Bids were received in accordance with City Code Section 329, by the Recreation and Parks Department by June 28, 2017. Bids were received from the following companies:
Company Status Amount
Gutknecht Construction (MAJ) $64,875.00
Righter Co. (MAJ) $103,075.00
McDaniel’s Construction (MBE) Bid Requested, but none received
Miles McClellan (MBE) Bid Requested, but none received
After reviewing the proposals that were submitted, it was determined that Gutknecht Construction Co. was the lowest and most responsive bidder.
Principal Parties:
Gutknecht Construction
2280 Citygate Drive, Columbus, OH 43219
Char Fish, 614-532-5410
31-0935568
Exp. Date: pending
Emergency Justification: An emergency is being requested in that it is immediately necessary to enter into said contract so that work can begin during 2017 and make the repairs before the condition of the structure worsens.
Benefits to the Public: This project will benefit the community by improving a recreational feature that has been in the community for 45 years. It will extend the service life of the handball courts, making them useable for many years to come.
Community Input Issues: These improvements were reviewed and discussed with a club that meets weekly at the handball courts and utilizes the courts on a regular basis.
Area(s) Affected:
Hilltop (15), Westgate Neighborhood
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating existing amenities that are used by the community.
Fiscal Impact: $74,606.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 and Build America Bonds Fund 7746 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Gutknecht Construction Co. for repairs to the handball court at Westgate Park; to amend the 2017 Capital Improvements Budget; to authorize the transfer $4,461,379.94 between projects within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer $5,950.00 between projects within the Recreation and Parks Build America Bond Fund; to authorize the transfer and appropriation of $184,433.50 between projects within the Recreation and Parks Permanent Improvement Fund; to authorize the expenditure of $74,606.00 from the Recreation and Parks Voted Bond Fund and Build America Bonds Fund; and to declare an emergency. ($74,606.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Gutknecht Construction Co. for repairs to the handball court at Westgate Park; and
WHEREAS, it is necessary to authorize the transfer of $4,461,379.94 or so much thereof as may be needed between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the transfer of $5,950.00 or so much thereof as may be needed between projects within the Recreation and Parks Build America Bond Fund 7746; and
WHEREAS, it is necessary to authorize the transfer and appropriation of $184,433.50 or so much thereof as may be needed between projects within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the expenditure of $74,606.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize that the 2017 Capital Improvements Budget Ordinance 1124-2017 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Gutknecht Construction Co. so that work can begin during 2017 and make the repairs before the condition of the structure worsens; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with Gutknecht Construction Co. for repairs to the handball court at Westgate Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $4,461,379.94 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachments to this ordinance.
SECTION 6. That the transfer of $5,950.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Build America Bond Fund 7746 per the account codes in the attachments to this ordinance.
SECTION 7. That the transfer and appropriation of $184,433.50 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Permanent Improvement Fund 7747 per the account codes in the attachments to this ordinance.
SECTION 8. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects. See attached file 1891-2017 CIB Amendments.
SECTION 9. For the purpose stated in Section 1, the expenditure of $74,606.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.