Explanation
BACKGROUND: This ordinance is for the option to establish three (3) Universal Terms Contracts (UTCs) for Playground Equipment and Replacement Parts. The Department of Recreation and Parks will use these contracts to purchase equipment and maintain the city of Columbus parks and recreation centers/facilities. The term of the proposed option contracts would be up to and including October 31, 2019 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties. The following vendors are each the only local authorized distributor for a specific manufacturers products and parts that are currently in use at Columbus Recreation and Parks facilities.
Penchura, LLC, Landscape Structures Playground Equipment, CC#019746 expires 8/9/2019, $1.00
David Williams & Associates, Gametime Playground Equipment, CC#08513-93357 expires 7/9/2017, $1.00
Michigan Playgrounds LLC, Playworld Playground Equipment, CC#000552 expires 6/6/2019, $1.00
Total Estimated Annual Expenditure: $150,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
FISCAL IMPACT: Funding to establish these option contracts are budgeted from the General Fund. Recreation and Parks and other city agencies will be required to obtain approval to expend from its own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) contracts for the option to purchase Playground Equipment and Replacement Parts with Penchura, LLC., David Williams & Associates, and Michigan Playgrounds, LLC. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $3.00 from the General Fund. ($3.00)
Body
WHEREAS, current playground equipment needs repaired or replaced or added in order to maintain and equip City of Columbus Parks and Recreation Centers on an as needed and emergency basis; and
WHEREAS, Penchura, LLC, David Williams & Associates, and Michigan Playgrounds, LLC are the only local authorized distributors for specific manufacturer products and replacement parts; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and,
WHEREAS; it has become necessary in the usual daily operation of the Department of Recreation and Parks, in that it is necessary to authorize the Finance and Management Director to enter into contracts with Penchura, LLC, David Williams & Associates, and Michigan Playgrounds, LLC in accordance with the sole source provisions in the Columbus City Code for the purchase of manufacturer specific Playground Equipment and Replacemenet Parts, for the public health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Playground Equipment and Replacement Parts in accordance with the sole source provisions in the Columbus City Code for a term of approximately two (2) years, expiring October 31, 2019, with the option to renew for one (1) additional year as follows:
Penchura, LLC, Landscape Structure Playground Products, Amount $1.00
David Williams and Associates, GameTime Playground Products, Amount $1.00
Michigan Playgrounds LLC, Playworld Playground Products, Amount $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from the General Fund in Object Class 02 Materials and Supplies for the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.