Explanation
BACKGROUND: This ordinance is for the option to establish two (2) Universal Terms Contracts (UTCs) for Specialty Automotive and Equipment Parts and Services for International Truck Parts and Services and Heil Environmental Parts and Services. The Division of Fleet Management will use these contracts to purchase specific and unique OEM repair parts and labor services used on vehicles within the City.
These items are not available from any other vendors. International manufactures various large trucks including Medic, dump, utility, box and bucket, along with other speciality equipment, Heil manufactures trash compacting upfits used on City trash trucks. The term of the proposed option contracts would be through October 31, 2020 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties.
The following vendors are sole sources for these parts as they are the only local distributor or OEM and authorized service provider for these specific manufacturers:
International Truck Parts and Services:
Rush Truck Centers of Ohio, Inc., CC#233337-11019 expires 10/13/2017 all items $1.00
Total Estimated Annual Expenditure: $200,000.00
Heil Environmental Parts and Services:
Bell Equipment Co., CC#007526 expires 8/17/2019 all items $1.00
Total Estimated Annual Expenditure: $50,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of public services will be slowed. The current contract(s) expire on 10/31/2017 for these goods and services.
FISCAL IMPACT: Funding to establish these option contracts are budgeted from the General Fund. Fleet Management and other city agencies will be required to obtain approval to expend from its own appropriations for th...
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