Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a professional services contract with Resource International, Inc. in an amount up to $250,000.00.
The intent of this contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide construction inspection services and materials testing expertise for the department to complete its capital and operating budget commitments. The initial contract term is for two years with the ability to extend the contract up to an additional three years for a maximum contract term of five years. The Department anticipates submitting planned requests to modify the contract as the operational need arises and as funding capacity will allow over the term of this contract.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway Improvement - Construction Inspection & Materials Testing 2017 contract. This was formally advertised on the Vendor Services web site from July 11, 2017, to August 10, 2017. The City received eleven (11) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 17, 2017. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Resource International Columbus, Ohio F1
CTL Columbus, Ohio AS1
Prime AE Columbus, Ohio AS1
ADR Columbus, Ohio MAJ
Barr dba NEAS Columbus, Ohio MBE
DLZ Worthington, Ohio MBR
The Mannik Smith Group Columbus, Ohio MAJ
American Structurepoint Columbus, Ohio MAJ
Dynotec Columbus, Ohio MBE
Terracon Gahanna, Ohio MAJ
True Inspection Urbana, Ohio MBR
Resource International, Inc. received the highest score by the evaluation committee and will be awarded the Roadway Improvements - Construction Inspection & Materials Testing 2017 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Resource International, Inc.
2. CONTRACT COMPLIANCE
Resource International, Inc.’s vendor number is CC004197 and is contract compliant until 5/31/20.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241 Private Construction Inspection Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to maintain established project schedules in conjunction with the current construction season.
Title
To authorize the transfer of appropriation within the Private Construction Inspection Fund; to authorize the Director of Public Service to enter into a professional services contract with Resource International, Inc. for Construction Inspection & Materials Testing; to authorize the expenditure of up to $250,000.00 from the Private Construction Inspection Fund to pay for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, there is a need to enter into professional services contracts to provide for construction inspection services and materials testing services required by capital and operating budget commitments; and
WHEREAS, it is necessary to authorize the transfer of appropriation between object levels for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for Construction Inspection & Materials Testing services; and
WHEREAS, Resource International, Inc. submitted the best overall proposal for these services; and
WHEREAS, the Director of Public Service is authorized to enter into a contract with Resource International, Inc. for the provision of construction inspection services and materials testing services described above in the amount of up to $250,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Resource International, Inc. in order to provide funding for the Construction Inspection & Materials Testing services so that this season’s construction projects will not be delayed, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of appropriation of $250,000.00, or so much thereof as may be needed, is hereby authorized between object levels within Fund 2241 Private Construction Inspection Fund per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Resource International, Inc. at 6350 Presidential Gateway, Columbus, Ohio 43231, for construction inspection services and materials testing services in an amount up to $250,000.00, for the Division of Design and Construction.
SECTION 3. That the expenditure of $250,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2241 Private Construction Inspection Fund in object class 03 Purchased Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.