Explanation
BACKGROUND: This legislation authorizes the award of additional City Uniform Universal Term Contract (UTC) items to Cintas Corp. by amending Ordinance No. 1644-2017 passed July 12, 2017 that originally authorized the award, and to waive the relevant provisions of Chapter 329 relating to competitive bidding (Solicitation RFQ004472).
Ordinance No. 1644-2017 authorized the award of Items 1-64 to the apparent low bidder, Galls, LLC. Cintas was awarded other line items. It was later determined that dependent upon various agencies’ uniform configurations and identification requirements, in some instances the low bidder would be Cintas Corp. However, there are so many potential variations of what uniform combination could be purchased, it is impossible to determine which vendor is overall low. It has therefore been determined that it is in the City’s best interest to also award uniform items 1-64 to an additional vendor, Cintas Corp. A waiver of regulations is being submitted to award to multiple suppliers as the Code currently does not envision multiple awards of the same items. The Purchasing Office is recommending a multiple award of items 1-64 to both Galls, LLC and Cintas Corp. Items will be entered into the electronic catalog, and divisions will be able to compare prices and configurations at the time of need.
Emergency action is necessary to timely implement the proposed award and execute a contract with Cintas Corp. for City Uniforms.
FISCAL IMPACT: No funding is required to amend the award of the contract. City agencies must set aside their own funding for their estimated expenditures.
Title
To amend Ordinance No. 1644-2017 to authorize the award of Items 1-64 to Cintas Corp.; to waive the competitive bidding requirements of Chapter 329 of the Columbus City Code; and to declare an emergency.
Body
WHEREAS, Ordinance number 1644-2017 authorized the Finance and Management Director to establish multiple contracts for the purchase of City Uniforms; and
WHEREAS, it is necessary to amend Section 1 of Ordinance 1644-2017 to award Items 1 - 64 to a second supplier, Cintas Corp.; and
WHEREAS, this ordinance requests a waiver of the relevant provisions of Chapter 329 of the Columbus City Code to enable multiple awards; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to amend Ordinance 1644-2017 to authorize the award of Items 1-64 to Cintas Corp. to ensure all City Uniforms contract items are supplied to various City agencies as required and in as timely a manner as possible, for the public health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Section 1 of Ordinance No. 1644-2017 is hereby amended as follows:
That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase City Uniforms in accordance with Request for Quotation RFQ004472 for a term of approximately three (3) years, expiring March 31, 2020, with the option to renew for two additional one (1) year periods, as follows:
Cintas Corp.: Items Cintas Catalog and Uniform/Apparel Identification Items 1-64, 65-72; $1.00
Galls, LLC.: Items 1-64 and Uniform/Apparel Identification Items 71 & 73; $1.00
Jendco Safety Supply: Protective Industrial Products (PIP), Occunomix, National Safety Apparel,
and Liberty Catalogs and Uniform/Apparel Identification Items 71 & 72; $1.00
SECTION 2. That this Council finds that it is in the City's best interest to waive the competitive bidding requirements of Chapter 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.