Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract (UTC) for Horton Emergency Vehicle Parts and Services with Horton Emergency Vehicles Inc. The Division of Fleet Management will use this contract to purchase specific and unique OEM repair parts and labor services used on emergency vehicles within the City. These items are not available from any other vendors. Horton manufactures emergency vehicles used within the Fire Department. The term of the proposed option contract would be through October 31, 2020 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties. The following vendor is a sole source for these parts and services as they are the only local distributor or OEM and authorized service provider for this specific manufacturer:
Horton Emergency Vehicles Inc., CC#007091 expires on 9/11/2019, all items $1.00
Total Estimated Annual Expenditure: $30,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of public services will be slowed. The current contract(s) expire on 10/31/2017 for these goods and services.
FISCAL IMPACT: Funding to establish these option contracts are budgeted from the General Fund. Fleet Management and other city agencies will be required to obtain approval to expend from its own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Horton Emergency Vehicle Parts and Services with Horton Emergency Vehicles Inc., in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from the General Fund; and to declare an emer...
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